Administrative Specialist

We’re seeking a part-time Administrative Specialist to join our team of collaborative transportation and business professionals in Tacoma who are passionate about making a positive impact on neighboring communities. This part-time role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be attentive, invest in building relationships with staff across the company, and enjoy new opportunities to learn and grow.

The position is hybrid, working in-office Mondays, Wednesdays, and Thursdays, and from home Tuesdays and Fridays. Specific work hours are negotiable as part of this part-time position but will be expected during standard workday hours.

We provide a flexible, inclusive, and fun atmosphere. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us in person, part-time, and grow your career!

Please review the job responsibilities below.

Administrative:
• Serve as the first point of contact for clients, greeting and orienting visitors at our front desk (Mondays, Wednesdays, and Thursdays), and handling incoming phone calls
• Assist office leadership with administrative needs, including equipment, orders, and building management
• Maintain office calendar
• Coordinate meetings and office events as requested, including food orders and event set-up/take-down
• Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as needed
• Manage the kitchen, coordinating up-keep and keeping it stocked with supplies
• Act as a liaison for corporate administrative staff, facilitating relevant information sharing with the local office
• Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
• Coordinate with administrative staff from other offices, and take on some administrative duties from other offices if needed
• Support the new hire interview process including candidate scheduling and on-boarding needs

Accounting:
• Provide basic bookkeeping support, including preparation of credit card and petty cash statements and processing of the office’s accounts payable expenses and check requests
• Assist with project set-up in our accounting and project management software
• Compile and send monthly project invoices
• Work with project managers to follow up with clients on unpaid invoices
• Organize and produce electronic and hard-copy versions of deliverables for projects and proposals

Marketing:
• Assist with the preparation of final proposal deliverables, including production and coordinating delivery services
• Provide other marketing support as needed

Qualifications:
• 2-5 years of experience working in a professional business environment
• Commitment to high-quality, reliable, and timely work performance
• Customer service mindset—proactive, solutions-oriented, with the ability to anticipate needs
• Excellent time management and organizational skills—able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism
• Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships
• Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees
• Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional, Deltek Vantagepoint, SAP Concur, and Microsoft Office (Teams and SharePoint desired)
• Familiarity with general bookkeeping
• Openness to periodically arrive early and leave late to assist with special events, typically once per quarter

Benefit Highlights:
Medical, Dental, Vision, Life and Disability Insurance.
401(k) Plan with matching and profit sharing.
Flexible Spending Accounts.
Commuter Benefits.
Paid Vacation, holidays and sick leave.
8 weeks of Paid Parental Leave.
Mentoring and Career Development programs.
Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.
Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.