Administrative Services Office Support

Major Responsibilities and Essential Duties: 

Handles the day to day front office needs (i.e. phones, emails, greet visitors, morning tardies, tours and shadows, etc.)

Answers a wide variety of questions regarding school schedules, events, procedures, and practices

Takes messages for administration and school staff 

Operates portable radio for the purpose of transmitting urgent requests/information to administration

Assists with parent/teacher/student needs

Signs students in/out

Performs general clerical functions (scheduling, copying, faxing, mailing, etc.)

Receives, sorts, distributes mail and supplies for school and/or office 

Prepares, stamps, mails outgoing correspondence for the school/office including progress reports and transcripts

Prepares and maintains records and files on student attendance and truancy

Conducts verification of attendance with teachers and parents

Prepares for Annual Attendance Audit

Maintains up-to-date student data in PowerSchool 

Requests and maintains records/cum files

Administers first aid and prescription medication to students

Maintains Emergency Binders

Translates at IEP or other parent meetings

Supports Office Manager, Principal, Assist. Principal and General School Staff

Operates point of sale (POS) system for meal program during student lunch time

Processes free and reduced lunch applications and payments made

Other tasks as assigned

Skills/Qualifications: 

Bilingual in Spanish preferred

Skills desired:  Ability to deal effectively with the public both in person and via telecommunications, excellent English usage, filing skills, organization, time management, scheduling, knowledge of Microsoft Office