Administrative Operations Lead
Confidential
Posted: February 18, 2026
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Quick Summary
We are seeking an Administrative Operations Lead to support our team with administrative tasks and coordinate project activities. The ideal candidate will have strong organizational skills, excellent communication skills, and the ability to work in a fast-paced environment. This role requires a high level of attention to detail and the ability to provide excellent customer service.
Required Skills
Job Description
About Us
At Canoco Energy Services, we’re committed to delivering successful projects, from turnarounds and asset management to complex construction work in the energy sector. With safety, quality, and our ‘we care’ culture at the core of everything we do, we provide customized solutions that drive real results for our clients. Join a team where your expertise is valued, collaboration is second nature, and integrity and excellence are our everyday standards.
Position Overview
We are seeking a highly organized and proactive Administrative Operations Lead to provide senior-level administrative and operational support across the organization. This role works closely with the HR Director, Safety Director, Project Controls, and Executive Team, acting as a central coordination point to ensure smooth day-to-day operations, effective communication, and consistent administrative processes.
The ideal candidate is detail-oriented, discreet, confident working with senior leadership, and capable of managing competing priorities in a fast-paced, project-driven environment.
Key Responsibilities
Executive & Leadership Support
Provide high-level administrative support to the Executive Team, including calendar management, meeting coordination, document preparation, and follow-ups
Prepare agendas, take meeting minutes, track action items, and ensure timely completion
Assist with executive reporting, presentations, and internal communications
Maintain confidentiality when handling sensitive company, employee, and financial information
HR & People Operations Support
Support the HR Director with onboarding, offboarding, and employee lifecycle administration
Coordinate training, certifications, and compliance documentation
Assist with HR reporting, policy updates, and internal audits
Act as a point of contact for administrative HR inquiries and documentation requests
Safety & Compliance Support
Provide administrative support to the Safety Director, including documentation tracking, reporting, and scheduling
Maintain safety records, incident logs, training records, and compliance documentation
Assist with safety meeting coordination and audit preparation
Project Controls & Operations
Support Project Controls with document control, reporting, and data tracking
Assist with process improvement initiatives and administrative standardization
Maintain organized filing systems (digital and physical) for projects and operations
Coordinate cross-departmental communication and workflow alignment
General Operations & Office Management
Lead administrative workflows and ensure consistency across departments
Identify inefficiencies and recommend improvements to administrative processes
Support internal initiatives, special projects, and leadership-driven priorities
Oversee office administration, supplies, vendors, and general operational support as required
Qualifications & Experience
5+ years of progressive administrative or operations support experience, preferably in construction, industrial, or project-based environments
Proven experience supporting senior leadership or executive teams
Strong understanding of HR, safety, or project controls functions (direct experience an asset)
Exceptional organizational, time-management, and prioritization skills
High level of professionalism, discretion, and attention to detail
Strong written and verbal communication skills
Advanced proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with document management systems an asset
Key Competencies
Confidentiality and sound judgment
Process-driven and solutions-oriented mindset
Ability to work independently and manage competing priorities
Strong follow-through and accountability
Why Join Us
Work closely with senior leadership and influence organizational effectiveness
Be a key contributor to operational excellence and continuous improvement
Collaborative, team-oriented work environment
Competitive compensation and benefits package
How to Apply:
Please submit your resume and a brief statement of interest.
Canoco is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants, regardless of race, color, religion, gender, sexual orientation, nationality, disability, or any other characteristics protected by law.