Administrative Manager

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Position Summary:
Reporting to the Associate Director Administration, the Administrative Manager is responsible for planning, developing and implementing business processes related to finance, human resources and operations, and student affairs to support an Administrative Service Centre (ASC) within the Faculty of Arts. Implements standards for unit service levels and provides managerial support regarding the ASC's goals and objectives. Implements new initiatives that support the strategic direction of the ASC. Directly supervises administrative employees.

Primary Responsibilities:

• Advises departments and departmental Chairs on Faculty and University policies and procedures for finance, human resources and operations, and student affairs. 

• Manage a variety of financial transactions, such as preparing and submitting operating and other budgets for departments, approval and revision of financial transactions related to the operations of the units within the ASC (e.g. MMP, Pcard, invoice payments, honoraria, guest lecturer payments, etc.). 

• Manages various transactions in Workday related to payment processing, issuing of contracts, costing allocation approvals, fund approvals, etc. 

• Advises the department Chairs on resolving budgetary issues, such as over expenditures, journal transfers, etc. 

• Directly supervise a financial administrator. Meets regularly with direct report. Plans schedules and delegates and verifies the work of the finance team and evaluates performance. Sets objectives and deadlines. 

• Collaborates with the department Chairs/Directors to support the administrative and finance functions related to the hiring of Teaching Assistants, Course Lecturers, and other employee groups. 

• Engages regularly with other managers within the Centre to ensure that goals and objectives are aligned and that information and record-keeping is complete, consistent, and transparent to all. 

• Act as training resource for other managers across the designated ASC. 

Other Qualifying Skills and/or Abilities
Strong financial and analytical skills with experience in budgeting, payroll, and accounting. Proven ability to apply financial policies, manage reporting and year-end processes, and support strategic budget planning. Demonstrated leadership in supervising administrative staff and overseeing workflow. Ability to provide cross-functional support for various staffing processes, including academic and unionized hires. Excellent organizational, communication, and problem-solving skills. Experience working in a university setting an asset. Bilingual English and French. Must be able to work on site at McGill downtown campus for 2.5 to 3 days per week. Likely to be able to work from home for up to 2.5 days per week subject to operational needs and supervisor approval.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 04) $64,770.00 - $80,960.00 - $97,150.00

Job Profile:

MPEX-ADM2A - General Administration - Professional 2

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director, Administration

Position End Date (If applicable):

2027-01-25

Deadline to Apply:

2026-05-31

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].