Administrative Manager (Finance, IT & Operations)

Job Summary

We are seeking a highly organized, driven Administrative Manager to oversee key internal functions including finance, administrative operations, and IT coordination. This role is ideal for someone with a strong finance background who is ready to expand their scope, take ownership, and grow into a larger leadership role within a fast-growing service-based company.

This is a hands-on, high-impact position with significant growth opportunities for the right candidate.

Key Responsibilities

Finance & Accounting

Manage Accounts Receivable (AR) and Accounts Payable (AP)

Oversee timekeeping and coordination with an external payroll provider

Maintain accurate financial records and reports

Build, improve, and document finance systems and processes

Ensure financial accuracy, organization, and compliance

Administrative & Operations Management

Oversee day-to-day administrative functions

Create structure, workflows, and documentation for internal processes

Support leadership by keeping operations organized and running smoothly

Act as a central point of coordination across departments

IT & Systems Coordination

Oversee internal tools, software, and systems

Coordinate with external IT or system vendors as needed

Troubleshoot basic operational system issues and ensure efficiency

Qualifications & Experience

3–5 years of experience in bookkeeping, finance, or administrative management

Strong experience with AR/AP and financial operations

Experience in a service-based business (plumbing, HVAC, construction, or similar) is a plus

Highly organized with excellent attention to detail

Comfortable managing multiple priorities and wearing multiple hats

Strong communication and problem-solving skills

Ideal Candidate Traits

Strong work ethic and sense of ownership

Positive, solution-oriented mindset

Self-starter who can work independently with minimal supervision

Reliable, trustworthy, and growth-focused

Interested in long-term career development and leadership opportunities

Why Join Us

Immediate impact role with real responsibility

Exposure to finance, IT, and operations

Clear growth and advancement opportunities

Work directly with leadership

Join a company that values quality, accountability, and continuous improvement