Administrative & HR Coordinator

Pacific Programming and Tech Inc., a leading software development firm, is currently looking for a highly organized and dependable Administrative & HR Coordinator to support the daily operations of our Montreal office. The ideal candidate is detail-oriented, proactive, and able to manage a variety of tasks while maintaining a professional and welcoming office environment. 

Key Responsibilities

Office Coordination & Administration

Serve as a point of contact for building management, vendors, and service providers.

Maintain the overall organization of the office, including supply management, inventory control, and workplace upkeep.

Coordinate ordering and tracking of office supplies, equipment, and basic IT hardware.

Support the processing of invoices and assist with both accounts payable and receivable follow-ups.

Manage relationships with suppliers and external service providers to ensure reliable and efficient operations.

Assist with the planning and coordination of office activities, staff events, and general communications.

Provide comprehensive administrative support to management and staff as required.

Human Resources Assistance (as needed)

Assist with posting job openings, scheduling interviews, and communicating with candidates.

Support the full employee lifecycle, including onboarding, offboarding, and assisting employees with resources, documentation, and day-to-day needs.

Maintain accurate employee records and assist with HR documentation.

Help review and process employee expense reports and other HR-related administrative tasks.

Qualifications

Experience in office coordination, administration, or a related support role.

Strong organizational and time-management skills, with the ability to manage multiple priorities.

Excellent verbal and written communication skills.

Proficiency with Microsoft Office or Google Workspace.

High level of professionalism, discretion, and confidentiality.

Strong attention to detail and a proactive approach to problem-solving.

What We Offer

A remote-hybrid work environment and flexible work arrangements to promote work-life balance.

A benefits package that includes an extensive health insurance package, as well annual vacation, sick and personal days.

A professional, supportive, and collaborative work environment.

Flexible full-time or part-time schedule options.