Administrative Coordinator-JSN

About JSN

The Jewish Security Network (JSN) is a newly established organization based in Toronto dedicated to safeguarding Jewish lives and preserving the Jewish way of life. Led by a team of experienced professionals, JSN works in partnership with community institutions to proactively strengthen security and resilience.

Through a focus on preparedness, risk mitigation, and community empowerment, JSN equips both organizations and individuals with the tools and knowledge needed to enhance safety and build collective strength. As a mission-driven organization, JSN is committed to advancing security while fostering a capable and resourceful Jewish community.

About the Opportunity

The Administrative Coordinator provides essential administrative support across Human Resources and Finance functions. This role ensures the smooth execution of routine financial processes, supports employee lifecycle administration, and maintains organized office operations. The position requires strong attention to detail, discretion, and the ability to manage recurring tasks efficiently.

This role is initially for a part-time position with the potential to move to full-time.

Key Responsibilities

Assist with the administration of standard monthly payments and vendor setup processes

Prepare and process Electronic Funds Transfer (EFT) documentation for approval

Coordinate and prepare EFT payments for recurring monthly invoices

Verify invoice approvals and follow up where required

Track corporate credit card transactions and assist with monthly reconciliations

Maintain organized financial records and documentation

Assist with employee benefits enrolment and related documentation

Support onboarding processes, including preparation and collection of required paperwork

Maintain onboarding and probation tracking calendars for managers

Coordinate reminders for benefits and pension enrolment deadlines

Track office and kitchen supply inventory and prepare order lists

Support general office organization and tidiness

Maintain organizational calendars, including holidays and office closures

Provide general administrative support as required

Qualifications & Skills

Post-secondary education in Business Administration, HR, Finance, or related field preferred

1–3 years of administrative experience (full-time role)

Strong organizational and time management skills

High attention to detail and accuracy

Ability to manage confidential and sensitive information

Strong written and verbal communication skills

Proficiency in Microsoft Office (Excel, Word, Outlook)

CRM Experience a bonus

Experience with:

Invoice processing and basic accounting procedures

Data tracking and reconciliation support

HR administrative processes (onboarding, benefits)

Comfort working with financial data and spreadsheets

We look forward to connecting with you to understanding what you can bring to the JSN team and how we can support your career goals. To apply for this position, please send your cover letter and resume to [email protected].

Qualified applicants are invited to submit a cover letter and resume.  Only those applicants invited for an interview will be contacted.

Commitment to Inclusion and Accessibility:

JSN supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs. 

Position Details

Position Type: Part-Time with Full-Time potential

Hours: 25hours per week

Compensation: $25-$28/hr

Location: Toronto In-Office

Apply:  Please submit a cover letter and resume to:   [email protected]

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