Administrative Business Partner, Fixed Term Contract

Snapshot

We are seeking an Administrative Business Partner to support between one to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities. This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team that is both locally and globally distributed. This role is available for a fixed-term contract of 12 months.

About Us

Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.

The Role

Key responsibilities:

• Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.

• Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies

• Collate and track actions and deliverables

• Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.

• Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.

• Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation.

• Draft and send out team communications.

• Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.

• Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.

• Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.

• Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence.

• You may be involved in assisting and leading on site specific initiatives within Google DeepMind.

About You

• You are a resilient Assistant, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others.

• Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.

• Passionate about supporting and enabling others, motivated by Leader support.

• Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.

• Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.

• Can adapt quickly to changing demands and embrace ambiguity

• Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.

• Solid communicator and active listener; you exhibit a high EQ.

• Able to build relationships across teams and foster trust.

• Collaborative and thrives in a team environment.

• Proactively seek out time-saving solutions and tools.

• Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.

• Experience with Google Suite is preferable but not crucial.

• Ability and curiosity to use AI tools practically and effectively in your work, with a recognition and awareness of AI’s responsible use, risks, and limitations.