Administrative Assistant - Staff Association Secretariat (HR-SA-2025-257-LD)

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature.

Introduction:

You will join the CERN Staff Association (SA) Secretariat, which gives support to the SA elected delegates, and provides information to all members of the personnel.

You will also play an active role promoting activities sponsored by the SA, such as SA clubs, the Nursery & School of the SA, and the CERN and ESO Pensioners Association.

You will report directly to the Presidency of the SA and work with the SA elected delegates in a team of professionals dedicated to providing CERN-wide support for all SA activities and projects.

Functions:

• Ensure the continued smooth operation of the Secretariat: welcoming visitors, answering phone calls, managing the CERN Staff Association (SA) mailbox.
• Production of the SA biweekly newsletter and update & development of the SA website.
• Help and give guidance to all members of personnel and SA representatives concerning working relations, employment conditions, disciplinary or appeals procedures, any rules and regulations.
• Translate various documents such as articles from French into English and vice-versa.
• Write minutes of meetings.
• Organise SA events (meetings with representatives of CERN Member States, public meetings, General Assembly meetings, exhibitions, conferences, etc.).
• Present the SA activities in various meetings.

Technical certificate or general secondary education or equivalent relevant experience in the field of Administration, Communication, International Relations or a related field.

Experience:

• Proven experience of administrative work in a team in an international environment.
• Experience relating to publication matters or community management is an advantage.
• Experience in organising small to large events is an advantage.

Technical competencies:

• Customer service.
• Event organisation and management.
• Knowledge of administrative rules and procedures.
• Secretarial work: including minute-writing.
• Use of office software packages.
• Drafting and translating articles, presentations and official documents.

Behavioural competencies:

• Achieving Results: delivering high quality work on time and fulfilling expectations.
• Demonstrating Accountability: working conscientiously and reliably; delivering on promises.
• Working in Teams: building and maintaining constructive and effective work relationships.
• Building Relationships: being able to put self in the shoes of others in order to understand their needs and interests.

Language skills:

Spoken and written both English and French.

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 27.05.2026 at 23:59 CEST. 

Employment Conditions:

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Working Hours: 40 hours per week

Job Flexibility: Hybrid

Job grade: 3-4

Job reference: HR-SA-2025-257-LD

Field of work: Support Services (Finance, HR, Legal, Procurement)

Benchmark Job Title: Personal/Team Assistant

Global Benefits

• A competitive salary (tax free), increasing in line with your years of relevant experience.
• 30 days of paid leave per year plus 2 weeks annual closure.
• Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
• Family, child and infant monthly allowances depending on your individual circumstances.
• A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
• Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Overview of CERN - Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

More information about us, here: careers.cern