Administrative Assistant/Special Projects Facilities Department- (8 Weeks) Canada Summer Jobs

To be eligible, youth must:

be between 15 and 30 years of age at the beginning of the employment period*

be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment** and

have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

Who we are:

Canadian Mental Health Association Durham is an integrated community mental health and primary care hub that has been providing mental health services to Durham Region for over 60 years.

During that time, it has evolved to provide a broad range of services to individuals and their families experiencing mental health challenges, from information and education to case management, psychosocial rehabilitation, housing and primary healthcare. These services are provided through inter-professional teams focused on providing clinically based services that, in addition to dealing with client mental health issues, address social determinants of health using the recovery model.

OVERVIEW

This position coordinates and manages Special Projects to the Facilities Program (Business Operations) within the Canadian Mental Health Association Durham.

MAJOR RESPONSIBILITIES

· Participates as a member of a high-performance portfolio providing project management support

· Provides project support to relevant areas such as: building upgrades, repairs, and renovations, contract management, and developing and organizing projects

· Works with Program Lead to detail assigned project deliverables

· Defines and monitors progress and timelines at all stages

· Manages multiple projects including initiating, planning, executing, monitoring and closing the project

· Provides support to the Program Lead with collection and entry of data associated with projects

· Collaborate with other departments on special projects and solution problem solving if applicable

· Prepares, formats and edits correspondence, presentations, reports and spreadsheets pertaining to project/event

· Develops, tracks and maintains program documentation including plans and progress reports

· Identifies potential barriers to success and determines the appropriate resolution

· Builds and maintains internal and external stakeholder relationships

· Manages and tracks document and contract approval and sign off processes when applicable

· Develops and shares progress and program evaluation reports for Senior Leadership

· Creates and maintains a positive work environment where all employees can maximize their job satisfaction and productivity

· Performs other tasks as assigned

SKILLS

· Currently attending post-secondary education

· Strong project management and multi-tasking skills to meet expected timelines

· Ability to adapt quickly to change and deal with sudden urgent issues

· Strong ability to work independently and pro-actively with minimal direction

· Ability to manage multiple projects for various stakeholders

· Proactive thinker with demonstrated ability to apply sound judgement

· Ability to anticipate needs and prioritize competing priorities efficiently

· Strong communication (written and verbal), organizational and interpersonal skills

· Ability to work with individuals of diverse backgrounds

· Excellent knowledge of MS Office (Word, Excel, Access, PowerPoint and Outlook)

EFFORT

· Sits at desk, stands and walks daily to perform the duties of the job

· Concentration, attentiveness, and creativity required daily to answer inquiries, format documents, prepare documents, listen to staff and colleagues, etc

WORKING CONDITIONS

· Works in an office environment

· Exposure to distractions, interruptions and deadlines

· Little exposure to hazards

Deadline for application is May 1, 2026

CMHA Durham endorses the principles of workforce diversity. All qualified candidates are encouraged to apply; however only those selected for an interview will be contacted. Accommodations are available upon request.