Administrative Assistant, Publicity (Focus Features)

Focus Features (www.focusfeatures.com) acquires and produces specialty films for the global market, and holds a library of iconic movies from fearless filmmakers. Our mission: to make a lasting impact on global audiences by creating the home for artists to share distinctive stories that inspire human connection.

Focus Features is part of NBCUniversal, one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The Administrative Assistant, Publicity will report to the VP, Publicity at Focus Features and will assist in all day-to-day administrative tasks including scheduling meetings and conference calls; reconciling PO’s; processing invoices and expense reports; coordinating travel arrangements for filmmakers and talent; managing filmmaker and talent publicity schedules; monitoring traditional and new media and compiling publicity breaks; assisting with various research projects.

Essential Responsibilities:

• Administer clerical duties such as correspondence, calendar, travel and expenses, scheduling
• Coordinate Talent, Filmmaker, and Executive Travel for publicity campaigns: book cars, flights, trains, private charters, and hotels. This includes after-hours and weekend coordination
• Oversee compilation of breaks from various media sources and distribute breaks, reviews, reactions, and tune-ins to filmmakers and key executives
• Create, maintain, and send Talent and Filmmaker schedules
• Liaise and maintain relationships with journalists to pitch interview opportunities, schedule interviews, send screening invitations
• Assist at press days, press and awards screenings, junkets, premieres, Q&A’s, special events and film festivals. This includes after-hours and weekend events.
• Create and maintain key publicity documents including master publicity department calendar, film campaign timelines, memos and schedules
• Monitor social media for relevant breaks, information and activity
• Coordinate with internal teams and vendors regarding security needs for talent and screenings
• Organize film screenings for press and representatives
• Coordinate with Talent reps to arrange hair, makeup and styling and work with glam representatives to negotiate rates
• Support the day-to-day activities of interns and participate in internship recruitment with other assistants

Qualifications

Basic Requirements: 

• Bachelor’s Degree (degree in media, journalism or communications is preferred)
• Minimum of 1-year direct publicity experience as an intern or professional (at an agency, studio or network)
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint 
• Must be able to work overtime and on weekends as necessary

Desired Characteristics:

• Excellent written and verbal communication skills
• Ability to work as part of a team and independently on assigned projects
• Motivated self-starter who is comfortable working in a fast-paced, dynamic environment and is skilled at multi-tasking
• Reliable and resourceful
• Personable, social and enthusiastic
• Prior experience working on film publicity and awards campaigns
• Working knowledge of specialty and independent films
• A genuine love and affection for film and global pop culture
• Working knowledge of trends in the media landscape

Additional Requirements:

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].