Administrative Assistant

Job Title – Administrative Assistant 
Duration – 12 months

Summary:
• PeopleSoft Department CUESI - Power & Parts (Caterpillar Used Equipment Services Inc.)
• It is a small team in Wearhouse atmosphere
• They buy and sell caterpillar material
• They sell the materials to suppliers/dealers
• Purchasing materials from other CAT facilities
• Tracking the sales order in system and creating invoices
• Invoicing experience will be a plus
• Follow up with the dealers for pending payments
• They receive scrap materials from other facilities
• These materials are sorted and sent to various scrap dealer s
• No travel involved, no remote work
• All software and system related training will be provided (the team has manuals as well)
• Looking for someone who has couple of years of experience in office environment

Responsibilities:
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
• Perform other duties as assigned.

Top Skills:
• Computer savvy, excel, word documents

Soft Skills:
• Interpersonal, good communication, should be able to work with others
• Should be regular to office – attendance has to be good

All your information will be kept confidential according to EEO guidelines.