Administrative Assistant (Part-Time / Contract)

Administrative Assistant (Part-Time / Contract)

Location: Geotechnical Bureau – Administrative Support Staff (OMAT)
Schedule: Part-Time (approx. 24 hours/week)
Duration: 6 months to 1 year (with potential for extension)

Overview

We are seeking a detail-oriented and reliable Administrative Assistant to support the Geotechnical Bureau’s Administrative Support Staff. This role is critical in ensuring accurate documentation, efficient coordination, and overall administrative support for program operations.

This position requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a structured environment.

Work Schedule & Flexibility

Candidate must be onsite at OMAT for the full 24 hours/week during initial training

Training period: approximately 1–2 months

After training and 90 days of employment, candidate may be eligible to work remotely 1 day per week

Key Responsibilities

Perform advanced clerical and administrative tasks, including coordinating meetings/events and reviewing technical documentation

Gather, organize, and compile information into accurate reports and final document packages

Develop, maintain, and organize filing systems (electronic and physical)

Process and verify data with a high level of accuracy

Prepare professional business correspondence using proper grammar and formatting

Interpret and apply policies, procedures, and instructions to support operations

Communicate effectively with internal teams, leadership, and external stakeholders

Provide high-quality customer service and administrative support

Perform basic calculations and assist with data tracking/reporting

Utilize Microsoft Office tools (Word, Excel, Outlook) for daily tasks

Exercise independent judgment to prioritize tasks and follow appropriate processes

Qualifications

Education/Experience:

Associate’s degree OR

Minimum of 2 years of related administrative experience

Required Skills & Competencies:

Strong attention to detail and organizational skills

Experience handling data entry, document review, and reporting

Ability to manage multiple tasks and meet deadlines

Strong written and verbal communication skills

Proficiency in Microsoft Word, Excel, and Outlook

Ability to work independently and follow established procedures

High level of professionalism, accountability, and ethical conduct

Employment Terms

Part-time (24 hours/week)

Contract role (6–12 months, with possible extension)

Onsite requirement with limited remote flexibility after onboarding period

Compensation: Based on experience

Why Join Willmer?

At Willmer Engineering, you’ll have the opportunity to grow your career in a fast-paced, collaborative environment where your work matters. We are committed to developing our people, rewarding performance, and creating opportunities for long-term success.

Learn more at:
www.willmerengineering.com

EEO: Willmer Engineering is an Equal Opportunity Employer.