Administrative Assistant/Office Manager

Position Summary

Yellow Tree Property Management is seeking a highly organized and personable Front Desk Administrative Assistant to support daily corporate office operations. This role serves as the first point of contact for visitors, employees, and vendors while ensuring the office runs smoothly and efficiently.  This position is ideal for someone who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in creating a welcoming and professional office experience, while also helping bring team events and company culture initiatives to life.

Essential Functions

Front Desk & Office Coordination

Serve as the primary point of contact for all visitors, phone calls, and general inquiries

Maintain a professional and welcoming front office environment

Manage incoming and outgoing mail, packages, and deliveries

Coordinate conference room scheduling and office calendar needs

Office Management & Administrative Support

Order and maintain office supplies, snacks, beverages, and branded materials

Manage vendor relationships for office services (copiers, phones, etc.)

Support leadership team with administrative tasks, scheduling, and coordination

Assist with company-wide communications and internal announcements

Event Planning & Culture Support

Plan and coordinate company events, including the annual holiday party and other team gatherings throughout the year

Manage event logistics including venue coordination, catering, invitations, décor, and day-of execution

Partner with leadership to support employee retention initiatives and special events

Track event budgets and ensure smooth, well-organized experiences

Technology & Onboarding Support

Set up workstations, laptops, and basic system access for new hires

Maintain inventory of office equipment and technology

Provide light troubleshooting support and coordinate with IT vendors as needed

General Administrative Support

Assist with special projects and cross-departmental needs

Maintain organized records and documentation

Experience & Skills

2+ years of administrative or office support experience preferred

Strong organizational and multitasking skills

Excellent communication and customer service skills

Experience with event planning or coordination strongly preferred

Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)

Ability to handle confidential information with discretion

Positive, proactive attitude with strong attention to detail