Administrative Assistant

The Administrative Assistant (AA) is responsible for managing the schedules, communications, and daily administrative operations of the Administrator. This role ensures the Administrator can focus on strategic priorities by providing high-level support, organization, and coordination.

Key Responsibilities:

Manage the Administrator’s calendar and appointments, including scheduling meetings and sending reminders

Prioritize and respond to emails and phone calls on behalf of the Administrator

Gather, prepare, and organize documents and materials for meetings and presentations

Coordinate and track Administrator activities, tasks, and projects to ensure timely completion

Assist in planning, organizing, and controlling work efforts to minimize lower-level items requiring Administrator attention

Maintain strict confidentiality regarding all organizational information and executive decisions

Perform minor accounting duties, such as coding invoices and compiling expense reports

Provide general administrative support to ease the Administrator’s workload

Perform other duties as assigned to support executive operations

Position Overview:

The Administrative Assistant is a highly skilled administrative professional who plays a vital role in keeping the Administrator’s office organized and efficient. By handling routine administrative duties, the AA enables the Administrator to concentrate on larger strategic initiatives and organizational leadership.

Education:

Associate’s or Bachelor’s degree preferred

Experience & Skills:

Prior experience as an Executive Assistant or Administrative Assistant supporting senior leadership

Excellent organizational and time management skills

Strong written and verbal communication abilities

High level of professionalism and discretion

Ability to multi-task and prioritize effectively in a fast-paced environment

Proficiency in Microsoft Office Suite and general office software

Experience with minor accounting tasks, such as coding invoices and preparing expense reports

Equal Employment Opportunity Statement:
Freedom Behavioral Hospital of Bunkie provides equal employment opportunities to all employees and applicants for employment, prohibiting discrimination and harassment of any type. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.