Administrative Assistant Level I

Seeking......Administrative Assistant to support  both internal and external agency transactions. In addition to general clerical duties, the Administrative Assistant assists with project-based administrative tasks.

Title: Administrative Assistant 1

FLSA Status: Non-Exempt

Position Status: Regular, Full Time, Hourly

Starting Wage Range: $24.00 - $27.60 per hour (The selected applicant’s starting wage will be determined based on the applicant’s educational background, relevant experience, and tenure within the organization, in alignment with internal equity considerations.)

Effective Date: March 2026

Primary Location: On-Site in Bakersfield

Required Travel: Up to 10% of the time within the state of California

Schedule: 40 hours per week. Typically Monday-Friday during regular business hours (8am – 5pm Pacific Time)

Position Summary: 

The Administrative Assistant performs a wide variety of administrative and support activities. The Administrative Assistant serves as the primary administrative support for both internal and external agency transactions. In addition to general clerical duties, the Administrative Assistant assists with project-based administrative tasks.

Essential Functions, Duties, and Responsibilities

Record Keeping

Maintain accurate, up-to-date records and files, entering data weekly on all outreach and workshops conducted by the promotoras working under each assigned project.

Maintain accurate payroll and reimbursement records for the promotoras working on each project.

Administrative Support

Order materials and provide all outreach and education staff with collateral materials for their events and other outreach activities as requested.

Assist with organizing meetings and training sessions for multiple programs as well as other departmental activities logistics as directed (e.g., scheduling conference rooms, reserving conference lines, coordinating food, transportation, and lodging), and providing administrative support to the staff as needed.

Assist the Director of Community Wellness with scheduling and creating agendas for department team meetings.

Attend all staff meetings and take minutes. Distribute approved documents to appropriate members.

Compliance and Goal-Meeting

Consistently meet all assigned productivity and outcome goals

In all activities, comply with all contracts, funder requirements, and VyC procedures and policies.

Meet or exceed all goals and requirements established by the Director of Community Wellness for this position.

Additional Duties

Provide support to other departments as needed

Work with vendors, contractors, and consultants to achieve departmental goals, as needed and available.

Provide general and administrative support to the Director of Community Wellness, and designated staff as requested.

Other duties as assigned.

The duties listed here are typical examples of the work performed; not all duties assigned are included, nor is it expected that all similar positions will be assigned every duty.

Required Competencies

Education/Experience

There is no minimum educational requirement.

A minimum of two (2) years of relevant administrative experience.

Skills

Ability to collaborate closely and across all VyC departments with a wide range of staff, community members, partner agencies, and funders.

Understanding of the Promotora Model or other community leadership models and theirrole in creating health equity, nationally, and internationally.

Strong attention to detail, organizational abilities, and effective establishment of priorities.

Proficiency in the principles and methods of office management and modern office procedures, systems, and equipment.

Adaptable and reliable in the face of conflict, stress, or changing priorities.

Ability to work independently as well as part of a team.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to manage and prioritize multiple tasks at once while still meeting deadlines.

Language Skills

Because of the population served, the ability to read, write, and speak fluently in English and Spanish is required. 

Ability to accurately and efficiently translate written documents and interpret spoken conversations.

Knowledge of correct English and Spanish usage and grammar.

Ability to speak effectively to grantees, members of the general public, and employees.

The ability to read, analyze, and interpret general reports, procedures, and regulations.

Ability to complete reports and write business correspondence.

Computer Skills

Effective, efficient, and confident skills in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.

Able to adapt to new and changing technology.

Certificates, Licenses, and Registrations

Valid Driver’s License or the ability to utilize a reliable alternative method of transportation when needed to carry out job-related essential functions.

Valid automobile liability insurance is required if driving.

Physical and Mental Demands

Must be able to

remain in a stationary position up to 90% of the time. 

recognize stakeholders and inspect printed paperwork.  

reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust. 

multitask without loss of efficiency or accuracy.

work and sustain attention with distractions and/or interruptions. 

maintain regular attendance and be punctual. 

understand, remember and follow verbal and written instructions. 

complete assigned tasks without direct supervision. 

exercise independent judgment and make decisions.

perform under stress and/or in cases of urgency.

perform in situations requiring speed, deadlines, or productivity quotas.

Occasionally moves about inside the home office to access file cabinets, office machinery, etc.

Frequently communicates with community members, colleagues, community partners, and other stakeholders. Must be able to exchange accurate information in these situations. 

Constantly operates a computer, smartphone, and other office productivity machinery, such as a calculator, copy machine, and computer printer.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

This job operates primarily remotely from an approved remote or home office, with occasional travel for meetings in the organization’s offices, community partner offices, hotels, or conference centers.

The noise level in this work environment is typically quiet.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Vision y Compromiso

Established in 2000, Vision y Compromiso is a nationally respected organization committed to community wellbeing by supporting Promotoras and community health workers. The organization provides comprehensive culturally and linguistically relevant training, workforce development, leadership opportunities, advocacy, and support to thousands of Promotoras and community health workers. Highly trained community experts and trusted members of their communities, Promotoras are characterized by servicio de corazón (service from the heart). Our vision, Hacia una vida digna y sana (towards a healthy and dignified life), reflects our goal of building Promotoras’ capacity to educate, empower, and advocate for community change to improve their communities so that all families may know a better way of life.

Benefits:

401(k)

Dental insurance

Employee assistance program

Health insurance

Life insurance

Paid time off

Vision insurance