Administrative Assistant III

Administrative Assistant - Work Control 

Position Overview

Under general supervision responsible for administrative support to one or more management and the department.  Typical job responsibilities include assisting and supporting management in ensuring that the department operates in a manner that meets the operational needs by coordinating office services and handling administrative and office details.  The specific work assignment may include duties or activities that assist and support management in one or more of the following functional areas, in addition to other duties as assigned:

Functional:

Performs intermediate to moderate secretarial, clerical, and administrative duties

Creates letters, presentations, reports, plans, procedures, policies, spreadsheets and other project-related documents

Maintains meeting schedules and makes appointments and travel reservations/arrangements

Takes dictation or minutes and transcribes notes for letters, memos, or reports

Oversees temporary clerical support

Interfaces with other Administrative Assistants to share/coordinate workload

Competencies:

Possesses strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with moderate attention-to-detail

Administers intermediate level written and verbal communication skills

Possesses intermediate PC skills to include Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat

Conveys the ability to apply organizational practices, policies and procedures in performing a wide variety of related administrative tasks

Maintains the judgment and discretion to properly discern and safeguard highly-sensitive information and documents, including company-proprietary information, and classified or otherwise sensitive national security information

Minimum Requirements:

High School diploma or equivalent

3+ years of related experience, or an equivalent combination of education and experience is required

Ability to obtain and maintain a Homeland Security Presidential Directive 12 (HSPD-12) credential