Administrative Assistant I, Authorisation and Supervision

The BVI Financial Services Commission (“the Commission”) is seeking a highly organised and professional individual to join its Authorisation and Supervision Division in the role of Administrative Assistant.

The Division, led by the Director, Authorisation and Supervision, is responsible for the regulation and oversight of entities and individuals licensed or authorised by the Commission. Through its Supervision and Authorisation functions, the Division applies a risk-based approach to regulatory activities.

The Administrative Assistant provides essential administrative and operational support to ensure the efficient functioning of the Division. The role supports regulatory processes by coordinating applications and supervisory activities, maintaining accurate records, managing correspondence, and tracking deadlines, while handling sensitive information with discretion and professionalism.

Through this role, the Administrative Assistant contributes to the Division’s ability to effectively manage regulatory risks and uphold the Commission’s standards and objectives.

Duties and Responsibilities

Dissemination of information emanating from Authorisation/Supervision and liaising with other divisions/units where necessary;

Manage and maintain an efficient electronic filing system;

Manage stationery and requisition supplies;

Prepare correspondence to be issued to licensees including dispatch of licences and certificates;

Support Divisional staff with assigned projects;

Prepare and dispatch communication including letters and emails;

Update and maintain internal database and liaise with the Webmaster regarding updates to the Commission’s website in relation to Authorisation/Supervision matters;

Update VIRRGIN Interface to ensure that all cancellations, recognitions, registrations, licences and relevant approvals have been accounted for;

Manage the application process, including creation of files, upkeep of file log and data entry in Databases;

Manage the Division’s fee collection process and liaise with Finance and other relevant persons as required;

Act as recording secretary to meetings as requested;

Prepare timely minutes of meetings;

Schedule meetings and book conferences rooms as requested; and

Undertake ad-hoc projects and tasks as assigned.

Qualifications Required:

An Associate Degree in law, financial services, economics or a finance-related area; or

Two (2) years administrative experience or relevant experience.

Ability to establish and maintain effective interpersonal relationships with colleagues and the public;

Ability to maintain professionalism and strict confidentiality;

Ability to work independently and as part of a team;

Ability to work under pressure and meet deadlines;

Excellent planning, time management and organisational skills;

Excellent written, verbal and interpersonal communications skills; and

Moderate level skills in using Office Suite applications or equivalent (i.e. Word, Excel, Powerpoint and Outlook).

COMPETENCIES 

Professionalism – complies with Commission’s code of conduct, acts with integrity and shows respect;

Quality of Work – consistently produces work that is thorough, accurate, relevant, timely, and in accordance with Commission’s policies, procedures and best practices;

Communication – effectively, professionally and comprehensively communicates, both orally and in writing, with colleagues, vendors, and managers.

Team Success - is a cooperative, helpful, and constructive member of the team who willingly shares opinions and ideas and makes suggestions on how to improve processes and service;

Time Management - effectively plans, coordinates, and seeks the most efficient methods to schedule, prioritize, and complete assignments within deadlines;

Customer Excellence - builds positive relationships with internal and external customers by determining their specific needs and responding in a timely, professional and courteous manner;

Continuous Improvement – constantly learning and developing skills and identifying and embracing changes to improve processes and practices within the organization; and

Confidentiality – protects and does not disclose any information relating to the affairs of the Commission to any unauthorized persons in or outside of the Commission, at all times. 

Notice: Applicants must upload all required documentation through BambooHR using the link in this advert. Please do not submit hard-copies or email unless directed to do so. Only short-listed candidates will be contacted.

Application Direction

Applicants must submit the following: 

Cover letter indicating the position being applied for;

Resume;

Two (2) professional reference letters;

One (1) personal reference letter; and

Certified copies of academic certification and or diplomas

Disclaimer

This job description is meant to describe the general nature and level of work required for the position advertised. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. The successful candidate will be required to follow any other job-related instructions and to perform other job-related duties as requested.

Closing Date: 5 March 2026