Administrative Assistant - Everest

Administrative Assistant

About Everest

Everest is redefining executive support by striking the perfect balance between cutting-edge technology and the human touch. At Everest, we believe being an executive assistant is meaningful, impactful work—and it’s not going anywhere. Technology can help with the busywork, but real support needs a human touch. Great executive assistants bring sound judgment, empathy, and partnership—things no tool can replace. As a fast-growing startup serving a diverse client base, our goal is to simplify the everyday so our clients can focus on the big picture. Ready to see what’s possible when tech and humanity work hand in hand?

About The Role

The Administrative Assistant helps keep things running smoothly behind the scenes—managing calendars, coordinating meetings and travel, and handling expenses with care and precision. You’re a clear communicator who takes pride in the details, and shows up each day ready to support executives with thoughtful, reliable service.

Core Responsibilities

• Client Partnership: Act as a reliable point of contact for assigned clients—getting to know their preferences, staying responsive, and making sure they always feel supported.

• Calendar Coordination: Manage schedules with care by booking meetings, avoiding conflicts, setting agendas, and keeping calendars running smoothly across multiple priorities.

• Inbox & Communication Support: Keep inboxes organized and moving by monitoring emails, drafting thoughtful responses, and flagging what needs attention.

• Document & Info Management: Prepare and maintain important documents and databases, making sure everything is accurate, up to date, and easy to find.

• Research & Insight Gathering: Dig into details, gather information, and turn findings into clear, useful summaries that help drive decisions.

• Task Management & Follow-Up: Keep track of to-dos, follow up on open items, and help move things forward with care and consistency.

• Day-to-Day Support: Handle logistics like travel planning, event coordination, expense tracking, and vendor communication—keeping things organized behind the scenes.

Skills and Qualifications

• Proactive & Solutions-Oriented: You stay ahead of the curve and find smart, practical solutions to keep everything on track.

• Organized & Focused: You juggle priorities with ease, managing fast-moving tasks without letting the details slip through the cracks.

• Always Improving: You’re quick to notice when something could run more smoothly and use tools and systems to make everyday work more efficient.

• Support-Driven: You bring a calm, can-do attitude and take pride in delivering support that’s thoughtful, responsive, and truly helpful.

Work Environment

• Location: Remote

• Geographical Focus: US & UK based

Compensation and Benefits

We are committed to providing a competitive compensation package that rewards your experience and contributions.

Comprehensive Benefits Package:

We offer a robust benefits package designed to support your health, financial well-being, and work-life balance:

• Health & Wellness: Full medical, dental, and vision insurance coverage.

• Financial Future:

• 401k retirement plan.

• Short-term and long-term disability coverage.

• Life insurance.

• Time Off: Generous paid time off (PTO) policy, including paid sick time and company holidays.

• Professional Growth: Opportunities to expand your skill set and advance your career across varied technologies and industries.