Administrative Assistant (Brokerage Administrator)

One of our leading brokerage teams is seeking a motivated individual looking to learn all about commercial real estate from the bottom up!

A senior broker at Marcus & Millichap in the firm’s Sacramento office would like to bring aboard a motivated Administrative and Marketing Assistant to assist them with all aspects of the commercial real estate brokerage business.

The ideal candidate is a strong communicator, exceptionally organized, and detail oriented, and has some experience with creating and managing databases, building excel worksheets, and generating print and/or electronic marketing collateral. Must thrive in sales environment and be able to prioritize work to meet deadlines.

Pay Transparency:
The anticipated hourly rate for candidates who will work in Sacramento, California is $20 per hour (24 hours/week, part-time with no benefits). The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc.  Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states.

Administrative Responsibilities::
• Manage and maintain agent’s CRM database of properties and owners
• Manage deal flow (facilitate the execution of all documents necessary when deals are launched and during sale process)
• Maintain the document management system used by the agent
• Generate market reports
• Generate call lists as directed
• Track sales and lease comps throughout the market
• Manage agent’s schedule

Marketing Responsibilities::
• Build Proposals and Offering Memoranda
• Build and deploy email blasts promoting listings
• Manage social media posts
• Maintain a marketing schedule of proactive marketing communications activities

Required Knowledge and/or Experience::
• Highly organized and detail oriented; Self Motivated
• Excellent verbal and written communication skills, ability to develop strong working relationships with both internal and external clients
• Microsoft Office, with a strong working knowledge of Word, Excel and Power Point
• Excellent writing and editing skills, i.e., spelling, grammar, punctuation
• Versatile/flexible with the ability and willingness to take on new responsibilities and tasks as requested
• Experience with desktop publishing software and/or web design is a plus
• Some facility with photo editing software such as Photoshop is a plus
• Real Estate License preferred but not required