Administrative Assistant | Abu Dhabi Motors

Abu Dhabi Motors

Abu Dhabi Motors is the exclusive importer for BMW, MINI, BMW ALPINA and the sole dealer for Rolls-Royce Motors Cars in Abu Dhabi and Al Ain. Founded in 1985 by Sheikh Mohammed Bin Butti Al Hamid in Umm Al-Nar in a small showroom and workshop employing 24 people, Abu Dhabi motors has become the most successful BMW Group Importer in the Middle East and now employs over 750 people in twelve facilities in Abu Dhabi and Al Ain, among which we boast the largest BMW and the Rolls-Royce Showrooms in the world.

Job Summary:

The Administrative Assistant provides clerical and administrative support to ensure efficient day-to-day operations in the automotive business. This role assists various departments, manages documentation, coordinates schedules, and facilitates communication between customers, suppliers, and internal teams.

AREA OF RESPONSIBILITY & BRIEF DESCRIPTION OF ACTIVITIES AND JOB DESCRIPTION

Clerical Support: Prepare, process, and organize documents, correspondence, and reports.

Customer & Supplier Assistance: Handle phone calls, emails, and walk-in inquiries, directing them to the appropriate personnel.

Data Entry & Record Keeping: Maintain and update customer databases, service records, and inventory lists.

Scheduling & Coordination: Arrange meetings, appointments, and deliveries in coordination with sales, service, and parts teams.

Document Management: File, archive, and retrieve records in compliance with company procedures.

Departmental Support: Assist sales, service, and administrative managers with day-to-day tasks and special projects.

Inventory & Office Supplies: Monitor and order office supplies to ensure smooth office operations.

Compliance Support: Ensure documents and processes meet company policies and industry regulations.