Administrative Assistant (3-5 years)

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.

The right team is more than an advantage, it’s a game changer! Come work with a team of engineering and administrative support professionals dedicated to excellence at Coffman Engineers!

We are seeking a self-motivated, energetic Administrative Assistant for our DC Metro office. This is a great opportunity for someone looking to grow within our company. The successful applicant will have a can-do attitude with excellent communication and organizational skills.

Key Responsibilities:

• Serve as the main point of contact for office facility needs, visitor coordination, and maintenance requests.
• Experience with a multi-line phone system and professional phone etiquette.
• Oversee kitchen and office supply inventory, ensuring adequate stock and organization.
• Maintaining the office in a clean and orderly manner, which will include light cleaning of shared spaces like the reception area, conference rooms, and break rooms.
• Coordinate with building property management for maintenance, cleaning, and other services.
• Provide general administrative support, including word processing, mail processing, accounting, and event scheduling.
• Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software.
• Assist with event coordination, such as office celebrations, holiday parties and meetings, including catering and setup/cleanup.
• Support IT needs by managing inventory of equipment.
• Act as a liaison for new hires, ensuring smooth onboarding, workspace setup, and orientation.
• Experience with Microsoft Finance and Operations (F&O) is a plus but not required.
• Other administrative duties as assigned.

Qualifications:

• 3-5 years of experience in an administrative or customer service support role.
• Intermediate to advanced experience in Microsoft Office Suite (Word, Excel, Powerpoint, etc.) and comfortable with various technology platforms.
• Strong interpersonal skills, professional demeanor, and the ability to interact with diverse personalities.
• Excellent communication, customer service and problem-solving skills.
• Ability to lift up to 30 pounds.
• Highly organized, detail-oriented, and adaptable to shifting priorities.
• High school diploma or GED.

Additional Details:

• Work hours are Monday through Friday, 8:00 AM to 5:00 PM (flexible for 8:30 AM to 5:30 PM).
• The role is 100% onsite.

Compensation and Benefits

• Approximate Base Salary – $45,000 to $52,000
• Salary will be determined based on qualifications and relevant experience.
• Paid overtime at 1.5 times hourly rate
• Competitive end-of-year discretionary bonus based on company/team/personal performance.
• 401k with maximum of 5% Contribution Matching for 9% Employee Contribution.

This position is not eligible for sponsorship.

Why You Want to Work Here

You could choose to work anywhere, so why work at Coffman Engineers? Because we are different – our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn’t the only thing that makes us different, but it drives everything we do.

Coffman offers comprehensive benefits, including a flexible PTO program and a fun environment with family-friendly policies. We support and encourage individually tailored professional and technical advancement as well as personal growth.

Don't take our word for it. Check out what others are saying:

http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance:

• 47 years in business 
• 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management
• 70+ employees in 9 offices, providing Fire Protection services since 2014
• #34 Top 80 Engineering Firms, Building Design + Construction, 2022
• #29 Zweig Group Hot Firm List, Zweig Group, 2021
• #161 Top 500 Design Firms, Engineering News-Record, 2023

Applying

You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know and we will provide reasonable accommodation.

If you are experiencing problems applying through our system, please try using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly.

This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law.  

Follow us!

www.coffman.com

Twitter: @CoffmanEngineer

Instagram: @CoffmanEngineers

LinkedIn: https://www.linkedin.com/company/coffman-engineers

Facebook: @CoffmanEngineers