Administrative Assistant (3-5 years)

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 24 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.

Coffman Engineers is seeking an experienced Administrative Assistant for our Anchorage office. The successful applicant will have a positive attitude, excellent communication and organization skills.

Responsibilities Include:

• Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software
• Maintaining organized digital filing systems, handling confidential records with discretion, and updating company databases
• Providing direct support and assistance to senior team members and department heads
• Using Microsoft Excel to maintain company event budgets and other expenditures
• Using Microsoft Word to proofread documents
• Using Microsoft Word to create and edit quality professional documents using advanced formatting tools
• Scanning, binding, shredding
• Scheduling staff travel, hotels, rental cars, and other logistics as necessary
• Driving company vehicles to and from maintenance appointments
• Running company errands
• Maintaining the office in a clean and orderly manner
• Assisting with the planning and coordinating company events which will include setting up and breaking down the event space, ordering food, and purchasing supplies
• Working closely with other individuals in a team environment
• Occasionally performing receptionist duties
• Other administrative duties as assigned

• 3-5 years of administrative experience
• High school diploma or GED
• Valid driver’s license and driving record that meets Coffman’s stringent requirements are required
• Ability to lift up to 30 pounds
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication skills, both written and oral
• Ability to successfully collaborate with all team members on a regular basis.
• Professional writing skills, using proper spelling and grammar
• Exceptional time management skills with the ability to prioritize tasks, multitask, and work efficiently in a fast-paced environment
• Strong attention to detail with the ability to accurately identify, review, and capture required information
• Ability to exercise sound judgment in making independent decisions and determining the best    approach to specific tasks
• Capability to learn new office software
• Ability to work independently and as part of a team

In your cover letter, we encourage you to share a few examples from your work experience that highlight the skills and strengths you would bring to this role. Examples might include organization, communication, time management, attention to detail, teamwork, problem-solving, or Microsoft Office experience. Specific examples help us better understand your background and how you may contribute to our team.

This position is not eligible for sponsorship.

Coffman Engineers is a company that truly focuses on its employees. We support and encourage individually tailored professional and technical advancement as well as personal growth. We offer an excellent salary/benefits package, a desirable location, and a professional office environment with the opportunity to work on exciting projects.

Coffman offers comprehensive benefits, including a flexible PTO program and family-friendly policies. Our Anchorage office is located in the heart of midtown, close to restaurants, trails, shopping and conveniences. We welcome the dedicated and the driven. Join us.

Don't take our word for it. Check out what others are saying:

http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance:

• 47 years in business 
• 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management
• #27 Top 80 Engineering Firms, Building Design+Construction, 2019
• #29 Zweig Group Hot Firm List, Zweig Group, 2021
• #157 Top 500 Design Firms, Engineering News-Record, 2022
• Best Place to Work BOAB, Alaska Business Magazine, 2023

Applying

You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know and we will provide reasonable accommodation.

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This position is direct with Coffman Engineers - we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law.

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