Administrative Assistant - 2 position Strategy, Quality and Organizational Excellence Team (SQOE) (8 Weeks) Canada Summer Jobs

To be eligible, youth must:

be between 15 and 30 years of age at the beginning of the employment period*

be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment** and

have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

Who we are:

Canadian Mental Health Association Durham is an integrated community mental health and primary care hub that has been providing mental health services to Durham Region for over 60 years.

During that time, it has evolved to provide a broad range of services to individuals and their families experiencing mental health challenges, from information and education to case management, psychosocial rehabilitation, housing and primary healthcare. These services are provided through inter-professional teams focused on providing clinically based services that, in addition to dealing with client mental health issues, address social determinants of health using the recovery model.

OVERVIEW

This position provides administrative support for Strategy, Quality, and Organizational

Excellence Team (SQOE) within the Canadian Mental Health Association Durham (CMHA

Durham).

RESPONSIBILITIES

· Participates as a member of a high-performance team providing administrative support to     SQOE.

· Supports in the administration of the Ontario Perception of Care Survey (OPOC).

· Supports meetings with coordination, materials, minutes, tracking of action items and all     aspects of preparation.

· Provides support with collection and entry of data associated with the SQOE.

· Prepares, formats and edits documents, presentations, reports, and spreadsheets on behalf   of SQOE.

· Coordinates the dissemination of reports and information to internal and external stakeholders.

· Forwards invoices to finance for processing, maintains filing system, prepares cheque requests/credit card documentation and initiates follow-up when required.

· Orders and maintains office supplies, and catering as needed.

· Ensures all urgent and identified concerns are brought forward in a timely manner.

· Other duties as assigned by the manager

Requirements

· You must be aged between 15 and 30 and be legally entitled to work in Canada. International students are not eligible.

· Post-secondary education and a minimum of one year administrative experience.

· Ability to work independently.

· Ability to adapt quickly to change and deal with sudden urgent issues.

· Ability to work with individuals of diverse backgrounds.

· Good communication (written and verbal), organizational and interpersonal skills.

· Excellent knowledge of MS Office (Word, Excel, Access, PowerPoint and Outlook) and database management.

EFFORT

· Sits at desk, stands and walks daily to perform the duties of the job

· Concentration, attentiveness and creativity required daily to answer inquiries, format and prepare documents, listen to staff and colleagues, etc.

WORKING CONDITIONS

· Works in an office environment

· Exposure to distractions, interruptions and deadlines

· Little exposure to potential hazards

Deadline for resumes is May 1, 2026

CMHA Durham endorses the principles of workforce diversity. All qualified candidates are encouraged to apply; however only those selected for an interview will be contacted. Accommodations are available upon request.