Administrative Assistant (15-Month Contract)

Who we are:

Founded in 2006, Fortified Nutrition Limited manufactures and sells high quality, leading edge vitamin and mineral premixes and supplements for swine, dairy, beef and poultry producers and supports producers with a sales team across Alberta, Manitoba, Saskatchewan and Montana. Fortified Nutrition is under the GVF Group of Companies umbrella and operates in close affiliation with Grand Valley Fortifiers who is a progressive and innovative leader in animal livestock nutrition.

Ours is a family business that cares about its employees and its community.  We make sure that all our staff get what the best workers deserve:  benefits, good wages and respect.

The role:

We’re looking for an Administrative Assistant to support our Fortified Nutrition manufacturing facility in Morden, Manitoba.

In this role, you’ll support the Plant Manager, Supply Chain Coordinator, and mill team with a wide range of administrative, clerical, and data-related tasks. You’ll play an important role in keeping daily operations organized, accurate, and running smoothly

What you’ll do:

Office Administration & Coordination

Act as the first point of contact for visitors, customers, and internal teams

Answer and direct phone calls, take messages, and respond to general inquiries

Prepare, proofread, and distribute correspondence, reports, and documents

Manage incoming/outgoing mail and support general office organization

Order and track office supplies and maintain inventory

Schedule appointments and support general administrative coordination

Data Entry & Operational Support

Process and validate documentation for receipts, assemblies, and transfers

Enter and maintain data in systems such as Sage 300 and D365

Generate reports to verify accuracy and support reconciliation

Assist with month-end counts and documentation

Support formula entry and updates in the system

Track document errors and support continuous improvement efforts

Customer & Order Support

Notify customers when orders are ready for pickup

Generate invoices and process payments (including credit card transactions via Clover)

Maintain digital and physical filing systems for completed order

FeedAssure & Safety Administration

Support FeedAssure and QA/QC programs alongside HACCP Coordinators

Assist with maintaining certification, audits, and documentation

Ensure required forms and records are complete and accurate

Support sample submissions and supplier approval processes

Maintain Safety Data Sheet (SDS) documentation

Additional Support

Assist nutritionists with vet script reporting

Support general office upkeep and team needs

Take on additional responsibilities as assigned

Your background includes:

Post-secondary diploma in Office Administration, Accounting, Supply Chain, or a related field

1–3 years of experience in administration, accounting, customer service, or a similar role

Strong technical aptitude with experience using ERP systems (D365 preferred; Sage is an asset)

Experience supporting inventory, warehouse, or order management processes is an asset

Background in agriculture, feed, or food production is considered an asset

Exposure to FeedAssure or HACCP programs is an asset

Proficiency in Microsoft Office, with strong Excel skills preferred

High attention to detail with the ability to manage and reconcile data across systems

Strong organizational, communication, and time management skills

Ability to work both independently and collaboratively in a fast-paced environment

Why work with us: 

Competitive salary

Canadian Family Owned and Operated Company

Profit sharing bonus

Donation matching program 

Living our values:

Passion: Serving customers innovatively and well.

Humble Confidence: Confidently choosing to forgo our status, deploy our resources and use of influence for the good of others before ourselves.

Integrity: Consistently honest while honouring commitments with our customers, co-workers and suppliers.

Professional: Committed to excellence in the way we lead, serve and relate.

Caring: With a servant heart, truly caring for customers and co-workers. Find satisfaction in assisting with others’ challenges and joy in witnessing their success.

All interested applicants are asked to apply with a copy of their resume. We thank all applicants for their interest however, only candidates considered for the position will be contacted for an interview.