Administration & Office Management Executive (Office & Events Coordination)

Role Summary

We are seeking a proactive and detail-oriented HR & Administration Executive to oversee day-to-day office administration and ensure smooth operational support across the organization.

Administration will be the core focus of this role, with additional responsibility for supporting HR processes and coordinating company events and internal activities.

The ideal candidate is highly organized,, dependable, and capable of managing multiple priorities while maintaining strong vendor and stakeholder relationships

Office Administration (Primary Focus)

• Manage office supplies, inventory, stationery, pantry, and overall office upkeep.
• Oversee facility management including seating arrangements, meeting rooms, utilities, maintenance, and repairs.
• Coordinate vendors and service providers (quotations, renewals, service quality, and payment follow-ups with Finance).
• Maintain admin trackers: vendor database, contracts & renewals calendar, inventory logs.
• Support asset coordination (non-IT): office equipment, access cards, keys, and handover documentation.
• Handle courier services, printing, documentation, letters, and general logistics.

HR Administrative Support

• Assist with onboarding logistics (workspace setup, ID cards, access arrangements).
• Support HR documentation and employee administrative records.
• Coordinate office-related employee requests.

Event & Internal Coordination

• Plan and coordinate company meetings, team activities, training sessions, and internal events.
• Manage logistics including venue arrangements, vendor coordination, catering, materials, and setup.
• Ensure smooth execution of company-wide events and internal engagements.

Requirements:
• 2–4 years of experience in Administration / Office Coordination (tech or services industry preferred).
• Strong organizational and multitasking skills.
• Excellent attention to detail.
• Good communication skills with strong vendor coordination capability.
• Proficiency in MS Office and/or Google Workspace.
• Ability to maintain trackers and basic reports.
• Reliable, proactive, and able to work independently.

Nice-to-Have

• Experience handling procurement requests and basic budget tracking.
• Experience supporting a hybrid workplace environment.
• Prior exposure to internal event coordination.

Benefits:
• Competitive salary, commensurate with experience (paid in GBP under a UK contract).
• Opportunities for professional growth and organizational impact.
• Supportive work environment focused on work-life balance and employee well-being.