Administration Assistant - Property

About us:

At Colin Biggers & Paisley, we’re here to make a difference. We are a unique legal practice and we believe in what we do. This applies to the solutions we create for our clients, the contribution we make to our communities and the careers we build for our people.

We are lawyers of choice in the construction, property and insurance industries and maintain a strong presence in the areas of employment and safety, banking and finance, corporate and commercial and litigation and dispute resolution.

Our values of balance, respect, loyalty and integrity underpin everything we do. Our culture focuses on excellence without losing sight of work-life balance. We are committed to supporting the health, safety and wellbeing of our people.

We continually invest in our people, including learning and development opportunities and offer a formal mentoring program. We also offer other benefits such as health and fitness perks, rewards and recognition, complimentary massages and professional memberships.

We don’t just recognise our role as a corporate citizen, we put words into actions. The Colin Biggers & Paisley Foundation brings together our entire community offering and is comprised of three streams - pro bono legal services, volunteering and charitable contributions. To ensure maximum impact, the core strategy of our Foundation is to promote and protect the rights of women and children and Aboriginal and Torres Strait Islander peoples.

About the role:

Opportunity for an Administration Assistant to join our Property group in our Melbourne Office. Responsibilities include:

Responsible for the day to day running of administration duties relating to property conveyancing and development files and general real estate work
File management and administration assistance for conveyancing matters including sale and purchase files as well as subdivision and large scale development matters
Editing of documentation and correspondence
Conducting on-line searches and enquires
Following up with banks, financial institutions and all stakeholders on all conveyancing and development matters
Updating legal database records
Assisting with diary management and end of month billing
Assisting with opening and closing files
PEXA administrative duties
Assisting with investments
Returning deposits as required
About you:

2+ years previous experience ideally in a professional services environment (highly desirable)
Excellent client service
High attention to detail and an eye for detail
Exceptional communication skills, including interpersonal and written skills
Strong research and problem solving skills
Ability to work under pressure, respond promptly and effectively to clients
Knowledge and experience of Microsoft products and iManage or similar document management system
Join the team:

Our culture focuses on excellence without losing sight of work-life balance. We work hard for our clients but we also make sure we put our people first. Whether it's taking advantage of our discounted gym memberships across Australia, joining one of our all-star sports teams or enjoying a complimentary massage, Colin Biggers & Paisley offers a suite of unique employee benefits.

Our people are given every opportunity for both career progression and personal growth. We continually invest in our people and support and encourage them as they grow within the practice.

Inclusion and Diversity is a priority for us. “Diversity” to us means diversity in gender, age, ethnicity, religion, sexual orientation and ability, and “inclusion” for us means inclusion for all. We are committed to fostering a truly diverse workforce that is inclusive of everyone. Our aim is to be recognised as a leading provider of inclusion and diversity in the legal profession.

We welcome applications from all backgrounds regardless of gender identity, age, sexual orientation, disability or ethnicity.

We look forward to receiving your application