Administration and Sales Support

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Department Overview

This dedicated sales team is responsible for selling the entire Motorola Solutions Product Portfolio to Defence, Public Safety and Commercial customers in Central Europe.

Job Description

Your role:

As the Administration and Sales Support for Central Europe, you will play a crucial, dual-faceted role in ensuring the operational efficiency of the sales organization and providing essential support to the leadership team. You will be the central point of contact for administrative, operational, and sales support functions, driving organizational consistency and enabling the sales team to focus on strategic customer engagement.

As Administration and Sales Support you will be responsible for:

1. Administrative Support

• Administrative Coordination: Provide comprehensive administrative support to the Central Europe Sales Organization, including (but not limited to) the organization of regular meetings/calls, memberships management, and coordination of local internal/external events in close collaboration with the event/marketing team.

• Management Support: Proactively assist Central Europe leadership with day-to-day operational and administrative requirements.

• New Joiner Facilitation: Work closely with HR to ensure a smooth onboarding process for new team members, including the setup of all necessary accounts and Motorola tools, and coordination of essential training.

2. Sales & Business Support

• Sales Administration: Support the sales team with administrative tasks, including assisting in coordinating with report generation and ensuring opportunity data is maintained in collaboration with Account Managers.

• Business Reporting Assistance: Assist management with sales reporting and analysis, including contributions to weekly updates on key opportunities and additional reports as required.

• Customer Data Management (CDM): Oversee the creation and modification of customer information across all internal systems, supporting the Sales team

• Sales Support: Provide direct assistance with quotes, approvals, and general sales-related administrative tasks.

3. Office & Contractor Coordination

• Facilities & Office Management: Serve as the single Point of Contact (POC) for our German office, specifically for Sales and client-related matters, as well as facilities-related queries and coordination.

• Contractor & 3rd Party Management: Manage the administrative flow for contractors and external third parties, including the creation of internal Purchase Orders (PO’s), quotations, and payment processing.

Basic Requirements

Basic Requirements

Your skills and experience:

To be successful as an Administration and Sales Support, you should possess a blend of operational proficiency, administrative discipline, and interpersonal skills:

Essential Experience & Qualifications

• Professional Experience: Minimum of 3 years of practical experience in a related field such as Administrative and/or Sales Support

• Reporting & Data Skills: Proven reporting capabilities and proficiency in using modern PC software (e.g., Google Workspace/Microsoft Office Suite) and internal tools to effectively manage business issues.

• Operational Execution: Demonstrated high degree of execution ability.

• Language Fluency:

• Excellent command of English language, verbally and in writing.

• Fluent German language skills are highly desirable.

Key Attributes & Competencies

• Proactivity & Drive: High degree of enthusiasm, self-motivation, and reliable load-bearing capacity in a dynamic setting.

• Business Foundation: Basic knowledge of business economics and business acumen.

• International Acumen: Proven ability to work effectively in an international environment, demonstrating cultural sensitivity and awareness.

• Interpersonal Skills: Strong, confident personality with proven skills in conducting administrative tasks and coordinating across various teams.

Travel Requirements

Under 10%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

No

Company

Motorola Solutions Systems Polska Sp.z.o.o

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic. 

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.