Administration and Operations Assistant

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms. 

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. 

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities. 

Key Responsibilities:

• Assist the Managing Director in handling all matters related to firm's operational and business growth
• Assist in preparing various marketing materials, customized proposals, and other documents
• Provide full administrative support to the investment and operations teams
• Assist in recruitment logistics and clerical support
• Assist in fund operations including broker account opening, client onboarding, and fund subscriptions/redemptions
• Supported the Compliance function, including periodical reporting and KYC/AML processes
• Support in maintaining internal filing systems (both physical and electronic) in accordance with SFC record-keeping requirements

Requirements:

• Bachelor's degree in Finance, Accounting, or related field
• Basic asset management knowledge including fund structure, valuation, and operations
• Mature, self-motivated, able to work independently & under pressure
• Possess good awareness of operation risk and sensitive to operation irregularity
• Proficient in PC applications including MS Word, Excel, PowerPoint
• Good command of both spoken and written English

OUR COMMITMENT TO YOU AND THE ENVIRONMENT  

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.  

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced. 

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.