Admin & Billing (Sr.) Specialist

Job Title: Admin & Billing (Sr.) Specialist

Department: Linehaul Operations
Reports To: Operations Manager
Location: Geismar, LA
Employment Type: Full-Time, Non-exempt

Company Overview

Global Expedited Transportation Freight Corp. (GET Freight) is a rapidly growing drayage and transportation provider headquartered in Duluth, Georgia, with satellite operations in Mobile, AL; Savannah, GA; and Oakland, CA. Since our founding in 2020, we have emerged as a trusted logistics partner for major clients including Hyundai Motors, KIA Motors, and Hyundai MOBIS.

With a commitment to innovation, safety, and sustainability, GET Freight operates advanced hydrogen fuel cell trucks within our Oakland team. We are now seeking a detail-oriented, confidential, and service-focused Admin (Sr.) Specialist to support our Oakland operations.

Position Summary

The Admin (Sr.) Specialist consolidates General Affair & Billing functions for the Oakland branch. This role owns AR/AP, billing, payroll coordination, and month-end support; manages onboarding, personnel records, and HR compliance; and partners closely with corporate HR / Accounting.

Responsibilities & Essential Functions

Process AR invoicing and other statements, manage AP processing, and weekly payment batches.

Perform bank and credit-card reconciliations; review driver settlements/pay data for accuracy.

Prepare routine financial reports; support month/quarter/year-end closes (journals, accruals, and etc).

Maintain data accuracy in accounting systems; assist with external/internal audit requests.

Maintain personnel files and HRIS records; track acknowledgments and required postings/notices.

Support benefits enrollments/changes and leave/PTO tracking; liaise with Corporate HR on policy application.

Prepare timekeeping/payroll inputs and adjustments; coordinate with Payroll for timely, accurate processing.

Assist with HR documentation (handbook, trainings, posters) and respond to information requests.

Own day-to-day office operations: reception, mail/courier, meeting room scheduling, visitor management.

Facilities & vendors: manage janitorial, security/access badges, waste, HVAC, utilities, internet; oversee vendor selection, contracts, SLAs, and invoice approval within budget.

Space planning & moves: seating charts, new-hire desk setup, ergonomics coordination, signage; coordinate repairs and preventative maintenance.

IT coordination & assets: coordinate with Corporate IT for hardware/software provisioning, device lifecycle (laptops, tablets, radios, printers), asset inventory, returns.

Office budget & procurement: forecast and control office OPEX; purchase supplies/equipment; manage petty cash/corporate card receipts and reconciliations.

Other duties as assigned.

Job Qualifications & Requirements

Associate’s in Accounting/Business/HR required; Bachelor’s preferred.

3+ years combined accounting/HR experience (transportation preferred).

Solid Excel and accounting system skills; high accuracy and confidentiality.

Working knowledge of HR recordkeeping, onboarding, and payroll coordination.

Clear, professional communication; customer-service mindset with urgency and follow-through.

Work Schedule and Location

Standard workweek: Monday to Friday, 8:00 AM – 5:00 PM

Occasional after-hours/on-call support as required.

Primary work location is Emeryville, CA. (serving Oakland port operations)

Benefits

Medical Insurance: 85% company-paid

Dental & Vision Insurance: 80% company-paid

Life, Short-Term Disability (STD), Long-Term Disability (LTD): 100% company-paid

Paid Time Off (PTO): 80 hours annually

Sick Leave: 40 hours annually

Paid Holidays: 14 days annually

Retirement: 401(k) with 4% of company match