Admin Assistant, Corporate Secretarial

Responsibilities

Administrative & Operational Support

Perform monthly routine administrative tasks (e.g. renewal reminders, tracking lists, quota updates, levy tracking, etc.)

Maintain accurate records and trackers (e.g. monitoring lists, unbilled lists)

Support internal coordination with Singapore team members

Assist in ad-hoc administrative tasks as assigned

Assist in managing and redirecting incoming correspondence (eg emails, physical mail) to the relevant internal/external stakeholders

Work Pass Administrative Support

Prepare work pass application forms

Assist in collating required documents for applications, renewals, cancellations, and issuance

Update and maintain work pass trackers and status reports

Requirements

Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role

Familiarity with Microsoft Office (Word, Excel, Outlook)

Good written and verbal communication skills

Detail-oriented with strong organisational skills

Ability to follow instructions and work independently with minimal supervision