Admin and Project Coordinator

Confidential

Noida permanent

Posted: March 17, 2026

Job Description

Vendor Management & Compliance

Conduct due diligence and onboarding of admin vendors (accommodation, vehicles, logistics, fuel etc.) ensuring compliance with company policies.

Maintain a centralized database of vendors and ensure a pool of pre-qualified vendors for accommodation, vehicles and fuel.

Ensure accurate and timely billing submission by vendors and release payments as per agreed terms.

Negotiate vendor rates with a cost-benefit analysis approach, ensuring financial transparency.

Raise Purchase Orders (POs), process Goods Receipt Notes (GRN), and Service Receipt Notes (SRN) in line with audit requirements.

Ensure zero escalation regarding vendor payments through proactive monitoring and timely payouts.

Carry out vendor assessment and benchmarking for quality, cost-effectiveness, and compliance.

Site Operations & Mobilisation

Support site mobilisation and demobilisation activities, including accommodation, vehicles, and transportation.

Provide administrative support during sudden mobilisation and site emergencies.

Ensure continuity of site operations through proactive administrative support.

Maintain monthly MIS reports for submission to the reporting manager.

Corporate Office Support

Assist in facility management of the corporate office, ensuring operational efficiency.

Provide administrative response during emergencies and continuity planning.

Audit

Keep audit-ready documentation

Travel Requirement

Willingness to travel to project sites across India as per operational requirements.

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