Accounts Receivable Specialist (Wholesale Apparel – Mid-Level)

Company Overview:
We are a leading women’s apparel manufacturing and wholesale company based in Los Angeles with $100M+ annual revenue. Our brands are sold to national retailers including Nordstrom, Dillard’s, TJMaxx, Ross, Burlington, and others. We are seeking an experienced Accounts Receivable Specialist to join our growing accounting team and help ensure accuracy, compliance, and timely collections on all A/R activities.

Position Summary:
The A/R Specialist will be responsible for managing the accounts receivable process, ensuring timely invoicing, applying cash, resolving chargebacks, monitoring aged receivables, and maintaining strong relationships with our retail partners. Familiarity with Netsuite ERP is required, and prior experience working with major retail accounts (off-price, department stores, and specialty retailers) is highly preferred.

Key Responsibilities:

Prepare and process customer invoices and credit memos in Netsuite

Monitor A/R aging and follow up on past due accounts

Apply customer payments (ACH, wire, check) accurately and timely

Research and resolve chargebacks and deductions — work closely with sales, shipping/logistics, and EDI teams

Manage customer portals (e.g., Nordstrom, Macy’s, TJX, Ross) for invoice status, disputes, and payment follow-up

Work with external factor (if applicable) to ensure factoring compliance and timely funding

Reconcile accounts receivable subledger to general ledger

Communicate with customer AP teams regarding payments and discrepancies

Support month-end close with accurate A/R reporting and reconciliations

Recommend process improvements and maintain documentation of A/R workflows

Assist with audit requests related to A/R

Support the full-cycle AP process, including coding, entering, and processing vendor invoices

Qualifications:

3–5+ years of accounts receivable experience in a wholesale apparel, consumer goods, or similar industry

Experience working with major U.S. retailers (Nordstrom, Dillard’s, TJX, Ross, Burlington, etc.)

Familiarity with EDI invoicing and chargeback resolution preferred

Hands-on experience with Netsuite ERP required

Solid knowledge of A/R best practices and internal controls

Strong attention to detail and excellent organizational skills

Excellent written and verbal communication skills

Ability to manage priorities and meet deadlines in a fast-paced environment

Proficiency in Microsoft Excel (pivot tables, vlookups)

A/P experience is a bonus!

Benefits & Perks:

Wellness: PPO Health Insurance (Medical, dental, and vision)

Financial Well-being: 401(k) plans with a 100% company match up to 4%.

Convenience: Daily lunch meals provided.

Time Off: Paid Vacation, Paid Holidays, Paid Sick days

Perks: Holiday Parties, Sample sales, HR team building activities and events

Professional Growth:

Comprehensive training provided.

Opportunities for skill development and career advancement.

Schedule
Monday to Friday

If you're excited about this opportunity and feel connected to our mission, we'd love to hear from you!