Accounts Receivable Operations Specialist

Job Summary

We are seeking an experienced Accounts Receivable (AR) Operations Specialist to support and optimize our end-to-end AR processes. The ideal candidate will play a key role in collections, payment application accuracy, and identifying process improvement opportunities to enhance cash flow and reporting accuracy. This role involves close collaboration with cross-functional teams, timely issue resolution, and a commitment to consistency and compliance in financial operations.

Key Responsibilities

• Review AR aging reports and perform invoice, payment, and credit reconciliations.

• Investigate and resolve discrepancies via online meetings and email correspondence with customers, in collaboration with the Collections and Sales teams.

• Oversee daily payment application processes, ensuring timely and accurate transaction postings; troubleshoot and resolve related issues.

• Work cross-functionally with Sales, Logistics, Collections, and Accounting to resolve billing and payment discrepancies, including chargebacks, short payments, and overpayments.

• Ensure timely and accurate upload of payment documentation—including check deposits, smart safe receipts, and ACH remittance details—to internal systems.

• Support bi-weekly bank reconciliations related to AR entries and assist with external audits by preparing and adjusting supporting documentation.

• Manage payment reconciliation and reporting for consignment accounts, ensuring alignment with contractual obligations.

• Process account adjustments, write-offs, and credit memos in compliance with company policies.

• Conduct weekly quality reviews of payment applications and reconciliations to ensure data accuracy, integrity, and policy adherence.

• Analyze AR performance metrics (KPIs) and provide insights to guide collections and strategic decision-making.

• Lead and contribute to continuous improvement initiatives, promoting best practices to enhance AR efficiency and reduce aged receivables.

• Participate in month-end and year-end closing activities by ensuring accurate and timely AR postings.

Qualifications

• Proven experience in Accounts Receivable operations or a similar finance role.

• Strong understanding of AR processes, payment application, and reconciliation.

• Proficiency with accounting software and ERP systems (e.g., SAP, Oracle, NetSuite).

• Advanced Excel skills and the ability to analyze financial data.

• Strong communication and collaboration skills, with a problem-solving mindset.

• Detail-oriented and highly organized, with the ability to manage multiple priorities.

• Familiarity with internal controls and audit practices is a plus.

Benefits:
• Fully remote position
• Salary increase opportunities based on performance
• Opportunities for professional growth; working with the largest companies in the expanding cannabis industry ($10M+ monthly revenues).