Accounts Receivable Officer

Accounts Receivable Officer

Location: 11738 Kingsway NW, Edmonton, AB         

Closing Date: Until Suitable Candidate Found

Position Status: Full Time (40 hrs per week), Permanent         

The Otipemisiwak Métis Government is recruiting for an Accounts Receivable Officer within the Corporate Finance Department. Reporting to the Director of Finance, this successful candidate will be responsible for preparing invoices, tracking receivables, and processing payments across multiple entities. This position will support Accounts Receivable (AR) records, reconcile accounts, monitor aging reports, and support month-end, audits, and financial reporting. The Accounts Receivable Officer must be detail-orientated with numerical accuracy and process strong organizational skills for managing multiple priorities and timelines.

Key Responsibilities

Prepare and issue invoices across multiple entities, ensuring alignment with approved budgets, funding agreements, contribution contracts, and service agreements.

Track receivables by entity, program, grant source, or fiscal year and allocate appropriately across legal entities, departments, and intercompany accounts.

Maintain accurate customer master records and AR database integrity while supporting system updates, testing, and new billing workflows.

Prepare and submit government funding claims in accordance with contribution agreements and reimbursement models, ensuring supporting documentation is verified and claim deadlines are met.

Track deferred revenue and ensure revenue recognition complies with funder requirements, GAAP/ASNPO standards (if applicable), and the correct fiscal year while maintaining segregation of restricted and unrestricted funds.

Apply payments to invoices and post EFT, cheque, and government deposits; reconcile funding deposits to claims and investigate discrepancies, short payments, or overpayments.

Monitor AR aging reports, follow up on outstanding balances, and provide clarification to departments regarding receivable balances or claim status.

Reconcile the AR subledger to the general ledger monthly and prepare AR aging reports and receivable summaries for Finance leadership.

Support month-end close, year-end audit preparation, financial statement support, and maintain documentation required for audit trails and internal controls.

Safeguard cash and cheques, maintain segregation of duties for cash handling and deposits, coordinate refunds or credit notes when required, and maintain organized financial records and agreements.

Develop and maintain constructive working relationships with both internal and external stakeholders, including program managers, external partners, and internal Finance team.

Present a positive and professional image of the organization when interacting with employees, citizens, visitors, and other external stakeholders.

Maintain a high level of cultural sensitivity, professionalism, and confidentiality in all interactions and when handling sensitive documents.

Other duties as required or assigned.

Skills and Competencies

Excellent analytical and critical thinking skills with the ability to identify issues and implement creative and strategic solutions to overcome problems.

Superior written and verbal communication skills, including professional email etiquette.

High attention to detail and compliance orientation.

Proficiency with financial software (SAGE 300 or equivalent ERP) and Microsoft Excel (pivot tables, formulas, reconciliations).

Familiarity and understanding of audit processes.

Strong understanding of grant funding, budgeting, reporting requirements, and funding models.

Ability to translate financial information into clear, understandable updates.

Demonstrated ability to effectively manage and prioritize requests, multi-task, and meet tight deadlines.

Strong planning and organizational skills, with an ability to organize and prioritize daily tasks and long-term objectives.

Flexible and adaptable, with an ability to switch between multiple priorities.

Strong interpersonal skills with the ability to work collaboratively with Finance team, leadership, and program staff.

Ability to work independently as well as part of a team

Ability to exercise discretion in handling confidential and sensitive information.

Political and cultural sensitivity.

Knowledge of Métis history, culture, and issues affecting Métis people. An in-depth understanding of the Otipemisiwak Métis Government and Métis culture, people, and values is an asset.

Qualifications

Post- secondary education in Finance, Accounting, Business Administration, or related field.

Minimum two to four (2-4) years of experience in financial coordination, accounts receivable, program finance, or financial reporting support is required.

Experience working with grant-funded programs, funder reporting, or financial compliance is strongly preferred.

Experience working in a non-profit, government, or Indigenous organization is an asset.

Other Requirements

Position is based in Edmonton; in-office presence is required.

Ability to work a regular schedule of Monday – Friday, 8:30 AM – 4:30 PM, as well as occasional evenings and weekends.

Ability to travel throughout the province of Alberta, with notice.

Reliable transportation and a valid Class 5 Driver’s License.

What We Offer

The opportunity to work for the Otipemisiwak Métis Government under its newly ratified Constitution and be an instrumental part of the largest Indigenous Government in Canada as it rapidly grows and develops.

An opportunity to learn about Métis culture, history, and art.

Meaningful work in a fun and supportive work environment.

Training and professional development opportunities.

A comprehensive benefit package and employer contributions to Pension Plan.

Generous time off policies.

Métis applicants are encouraged to apply.

Apply online at http://albertametis.com/careers/

The Otipemisiwak Métis Government thanks all applicants for their interest. Only applicants selected for an interview will be contacted. Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online one-way video interview. Should you have any concerns with completing the video interview, please reach out to Human Resources by responding to the email invitation. No phone calls please.