Accounts Receivable / Accounts Payable (AR/AP) Specialist

Mercy Chefs | Portsmouth, VA (In-Office)

About Mercy Chefs

Mercy Chefs is a faith-based nonprofit organization dedicated to providing hot, chef-prepared meals to communities in crisis and underserved populations around the world. Our mission-driven team works with excellence, compassion, and integrity to serve others when it matters most.

Position Summary

Mercy Chefs is seeking a detail-oriented and dependable AR/AP Specialist to support our accounting operations. This role is responsible for managing accounts receivable and accounts payable functions, ensuring accurate financial records, and supporting month-end processes. The ideal candidate is organized, proactive, and comfortable working in a fast-paced nonprofit environment.

This is an in-office position based in Portsmouth, Virginia.

Key Responsibilities

Accounts Payable (AP)

Process vendor invoices accurately and timely

Ensure proper coding and approval of expenses

Prepare payment runs for approval 

Maintain vendor records and respond to inquiries

Assist with 1099 preparation and year-end reporting

Accounts Receivable (AR)

Generate and record invoices and donor receivables

Apply incoming payments and reconcile deposits

Monitor outstanding receivables and follow up as needed

Maintain accurate donor and customer records

General Accounting Support

Perform account reconciliations (credit cards and balance sheet accounts)

Assist with month-end and year-end close

Maintain organized financial documentation and files

Support audits and internal financial reviews

Collaborate with the finance team on special projects as needed

Qualifications

2+ years of experience in accounts payable and/or accounts receivable

Experience with Sage Intacct accounting software preferred

Proficiency in Microsoft Office (Excel, Word, Outlook)

Proficiency in Google Workspace (Sheets, Docs, Drive)

Strong understanding of account reconciliations

High attention to detail and accuracy

Strong organizational and time-management skills

Ability to handle sensitive and confidential information with integrity

Preferred Attributes

Nonprofit accounting experience

Ability to work independently and as part of a team

Clear communication and problem-solving skills

Alignment with Mercy Chefs’ mission and values

Work Location

In-office position

Portsmouth, Virginia

Why Work at Mercy Chefs

Mission-driven work with global impact

Collaborative and supportive team environment

Opportunity to use your skills to serve others

Stable, purpose-filled nonprofit organization