Accounts Payables Specialist

This an India-based position;

DISCLOSURES

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

ABOUT ENTERPRISE MANAGEMENT SOLUTIONS, LLC

Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

COMPANY WEBSITE: https://enterprisemanagement.org/

COMPANY PHONE NUMBER: (667) 309-5345

HUMAN RESOURCES PHONE NUMBER: (667) 309-5345 ext 10

POSITION TITLE: Accounts Payables Specialist

ALTERNATE TITLE(S): AP Clerk, Vendor Payments Coordinator

COMPANY: Enterprise Management Solutions, LLC (in support of all customer companies under contract)

DIVISION: Accounting & Finance

DEPARTMENT: Accounts Payables

UNIT: n/a

BENEFITS PACKAGE: Ineligible

WORK SCHEDULE: Monday – Friday, 8:00 AM EST – 5:00 PM EST

ACCOUNTABLE TO: Accounts Payables Department Manager (Controller, in absence of Accounts Payables Department Manager)

ACCOUNTABLE FOR: Timely and accurate processing of invoices, vendor payments, and AP reconciliation across all affiliated companies

CLASSIFICATION: W8BEN hourly

COMPENSATION RANGE: Ranges between $5 per hour to $8 per hour commensurate based upon experience and credentials

ANTICIPATED TRAVEL: None

SUMMARY OF POSITION RESPONSIBILITIES

The Accounts Payables Specialist is responsible for supporting day-to-day AP operations, including invoice entry, vendor payment processing, and financial record reconciliation. This position ensures that payments are authorized, accurate, and compliant with contractual and regulatory standards.

The AP Specialist plays a vital role in the financial operations of Enterprise Management and its affiliated companies by ensuring vendors are paid on time, records are maintained properly, and discrepancies are resolved efficiently.

SCHEDULED DUTIES AND RESPONSIBILITIES

Receive, review, and enter invoices into the accounting system (QuickBooks, Sage, or similar)

Match invoices to purchase orders and verify coding and approvals

Schedule, prepare, and issue payments via ACH, check, or other authorized methods

Maintain accurate records of vendor payments, credits, and outstanding balances

Reconcile AP sub-ledgers to the general ledger monthly

Maintain and update vendor records, W-9s, and contract documentation

Communicate with vendors and internal departments to resolve invoice discrepancies and answer inquiries

Track payment terms and due dates to avoid late payments and ensure cash flow accuracy

Support the preparation of annual 1099 filings and audit requests

Ensure adherence to internal controls and company policies for disbursements

UNSCHEDULED DUTIES AND RESPONSIBILITIES

Serve as point of contact for payables escalations and internal/external stakeholder inquiries

Take initiative to identify areas for process improvement and cost savings

Assist with special projects, vendor transitions, and system implementations as assigned

Participate in interdepartmental workgroups focused on performance improvement or new service lines

Support the CFO/Controller with ad hoc financial analysis and reporting

Assist your supervisor with any work-related tasks as requested, taking initiative where possible

Remain informed and compliant with regulations and standards, including COMAR, CARF, and other relevant governing bodies, as well as company policies and procedures

Co-facilitate orientation of new hires related to documentation, payables procedures, and compliance requirements

Support the maintenance of a safe work environment by participating in drills and safety trainings as requested

Maintain confidentiality of all records, especially those relating to client treatment or financial information

Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor

Assist in preparing financial reports and dashboards for leadership

Support process improvements for AP workflows and automation

Participate in software implementation, upgrades, or training sessions

Assist with cross-training or support for AR, bookkeeping, or payroll functions during absences

PHYSICAL DEMANDS

Prolonged periods sitting at a desk and working on a computer

Occasional lifting up to 25 pounds

Frequent meetings via video or phone; occasional in-person site visits

WORKING CONDITIONS

Remote only

Office-based

COMPETENCIES AND SKILLS

Strong attention to detail and data accuracy

Ability to manage deadlines and prioritize multiple payment cycles

Familiarity with accounts payable processes, chart of accounts, and expense coding

Effective written and verbal communication skills

Proficiency in accounting software, Microsoft Excel, and document management systems

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS

Associate’s degree in Accounting, Business, or related field (required); Bachelor’s preferred

Minimum 2 years of accounts payable or general accounting experience

Experience in healthcare, nonprofit, or multi-entity organizations preferred

Ability to pass background and reference checks