Accounts Payable Specialist (US Lawn Services Software)

Job Title: Accounts Payable Specialist (Lawn Services Software)

Location: Remote
Type: Full-Time / Independent Contractor
Industry: Lawn Services Software

Reports To: Finance Manager / Controller

About the Role:

We are seeking a detail-oriented Accounts Payable Specialist to manage our vendor payments and assist with various ad hoc accounting and finance tasks. The ideal candidate will be highly organized, self-driven, and comfortable working independently in a fast-paced remote environment. In addition to overseeing the accounts payable process, this person will handle key compliance tasks such as maintaining W9s, managing sales tax submissions across multiple states, and supporting other finance-related projects as needed.

Key Responsibilities:

• Accounts Payable:
• Enter and process vendor invoices in Bill Pay (or similar software)
• Ensure invoices are accurate, properly coded, and approved before payment
• Reconcile vendor statements and resolve payment discrepancies

• Vendor Management:
• Collect and maintain W9 forms for all new vendors
• Ensure vendor information is complete, up-to-date, and compliant with IRS regulations

• Sales Tax Compliance:
• Prepare and submit sales tax filings for all applicable states on a timely basis
• Maintain accurate records of sales tax obligations and payments
• Coordinate with external advisors or internal stakeholders to stay up to date on tax requirements

• Ad Hoc Finance Projects:
• Support general ledger clean-up or reconciliation tasks
• Assist in the month-end close process, reporting, or audits as needed
• Contribute to improving processes and documentation within the finance department

Requirements:

• 3-5+ years of experience in Accounts Payable or general accounting
• Familiarity with Bill Pay platforms (e.g., Bill.com) and accounting software (e.g., QuickBooks, NetSuite, Xero)
• Solid understanding of W9 compliance and U.S. sales tax reporting
• Proficient in Microsoft Excel or Google Sheets
• Excellent attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Strong communication skills and ability to work in a fully remote environment

Preferred Qualifications:

• Experience working with companies that operate in multiple states
• Background in supporting finance teams on special projects or during audits
• Prior experience as an independent contractor or in a distributed team setting

What We Offer:

• Flexible, remote-first work setup
• Opportunity to work with a collaborative and growing finance team
• Exposure to a wide range of accounting and finance functions