Accounts Payable Specialist

John Crane is a global leader in rotating equipment solutions, supplying engineered technologies and services to process industries. The company designs and manufactures avariety of products, including mechanical seals and systems, couplings, filtration systems and digital diagnostics technologies. John Crane customer service is accessedthrough a global network of more than 200 sales and service facilities in over 50 countries. Global reported revenue for fiscal year 2021 was in excess of $1 billion USD. JohnCrane is part of Smiths Group, a global leader in applying advanced technologies for markets in threat and contraband detection, energy, medical devices, communications,and engineered components.

In Mexico Shared Services Centre we “Revolutionize global financial services with humane profitability”.

Invoice Processing:

1) Advanced Processing of Invoices: Lead the processing of invoices using AS400 and QAD ERP systems, ensuring high accuracy and efficiency.

2) Reviewing and Verifying: Ensure all invoices and check requests are accurate, properly authorized, and comply with company policies.

3) Automation: Champion the use of AP automation tools to streamline invoice processing, reduce manual entry, and enhance overall efficiency.

Accounts management:

4) For electronic payments: Oversee the timely processing of invoices for weekly payment runs, ensuring accuracy and compliance.

5) Reconciliation: Regularly reconcile accounts payable transactions, identify discrepancies, and implement corrective actions.

6) Utilities and Rents Monitoring: Monitor and process payments for utilities and rents, ensuring no suspensions or disruptions in services for Canada and the USA.

Compliance and Reporting:

7) Regulatory Compliance: Ensure adherence to local and international financial regulations, staying updated with changes and implementing necessary adjustments.

8) Reporting: Support Month End activities by preparing and analysing AP reports to provide insights and support decision-making processes.

Innovation and Continuous Improvement:

9) Process Optimization: Identify opportunities for process improvements, implement innovative solutions, and lead continuous improvement initiatives.

10) Training and Development: Continuously develop skills through training programs leveraging, and mentor junior team members

Education:

• Major in accounting or equivalent (Corporate Finance, Business Administration, Economics).
• Experience: Minimum of 7 years of experience in accounts payable or a similar role, with a proven track record of handling complex AP processes.
• Accounting Software: Proficiency in ERP systems like SAP, Oracle, or Microsoft Dynamics.
• Productivity: Consistent productivity level of processing a minimum of 500 invoices correctly every week.
• Communication: Excellent communication abilities and a customer-focused approach.Specific Attributes:

•  Automation Tools: Familiarity with AP automation tools and portals (i.e. Coupa, Ariba, etc.).

• Data Analytics: Ability to use data analytics tools (e.g., Power BI, Tableau) to generate insights and improve processes.
• Cybersecurity Awareness: Knowledge of best practices in data security and privacy.

Language skills:

• English B2 as a minimum.
• Spanish Fluent

Key skills:

• Communication: Strong verbal and written communication skills to interact with vendors and internal stakeholders across different regions.
• Problem-Solving: Ability to troubleshoot and resolve discrepancies efficiently.
• Adaptability: Flexibility to work with diverse teams and adapt to different regulatory environments.
• Cultural Sensitivity: Understanding of cultural nuances in business practices across the regions
•  Data-Driven: Familiar with automation tools, self-motivated, courageous, and a team player.
• Conscientiousness: High level of attention to detail and a strong sense of responsibility to ensure accuracy and reliability in all tasks.
• Respect and Kindness: Demonstrates respect and kindness towards others.
• Collaboration: Ability to combine personal talent with the talents of others to achieve extraordinary results.

Diversity & Inclusion

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardlessof race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud tobe an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

Additional Information

According our mission, vision and Global Policies: Under no circumstances shall Staff be charged any fee or other costs in relation to their recruitment to work at Smiths, whether directly or indirectly. Any recruitment fees shall be paid by Smiths.

Smiths will not employ anyone below the age of 18. Smiths will take reasonable steps to satisfy itself of the member of Staff’s age before that person starts work at Smiths. When persons under the age of 18 are employed, they must not do work that is mentally, physically, socially or morally dangerous or harmful or interferes with their schooling by depriving them of the opportunity to attend school.