Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to support our finance team and strengthen our accounts payable operations within a fast-growing, global consumer brand.

In this role, you will ensure financial precision behind the scenes—processing invoices, coordinating vendor payments, maintaining compliance, and supporting process improvements that streamline workflows across international operations.

Key Responsibilities

Invoice Processing

• Process vendor invoices accurately and efficiently
• Verify invoice details, code expenses, and obtain required approvals
• Work within ERP systems to ensure proper documentation and accuracy

Payment Processing

• Prepare and schedule vendor payments (check, electronic transfer, etc.)
• Ensure timely and accurate weekly disbursement of funds

Vendor Management

• Maintain accurate vendor records
• Respond to vendor inquiries regarding payment status or discrepancies
• Support account reconciliations to meet audit standards

Expense Reporting

• Review and process employee expense reports
• Ensure compliance with company policies and accurate expense recording

Account Reconciliation

• Reconcile accounts payable transactions
• Investigate and resolve discrepancies with vendors and internal stakeholders

Month-End Close

• Assist with month-end activities including AP reconciliations, accruals, and journal entries

Compliance & Controls

• Maintain adherence to internal controls and accounting standards
• Ensure compliance with company policies and regulatory requirements

Reporting & Analysis

• Generate AP reports and provide insights into aging balances and payment trends

Process Improvement

• Identify opportunities to improve efficiency within AP operations
• Implement best practices to streamline workflows and reduce manual tasks

Requirements:
• 2+ years of experience in accounts payable or general accounting
(Experience in Procurement, Operations, or Admin roles may also be considered.)
• Proficiency in accounting software and ERP systems (Oracle NetSuite or similar preferred)
• Strong attention to detail and accuracy in data entry and processing
• Excellent communication and interpersonal skills
• Ability to work independently and prioritize tasks in a fast-paced environment
• Comfortable collaborating cross-functionally to reinforce company policies
• Bachelor’s degree in Accounting, Finance, or related field

Bonus:

• Passion for food and cooking
• Experience in a consumer or product-driven brand environment