Accounts Payable Specialist - NEW

Overview

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to support day-to-day accounts payable operations. This role is ideal for someone who thrives on accuracy, efficiency, and process improvement. You will play a key role in ensuring timely vendor payments, maintaining strong supplier relationships, and supporting financial integrity across the organization.

Working closely with the finance team, you will help streamline workflows, support month-end activities, and ensure compliance with internal controls and accounting standards.

Key Responsibilities

Invoice Processing

• Accurately process vendor invoices, verifying details, coding expenses, and obtaining necessary approvals within ERP systems.

Payment Processing

• Prepare and schedule vendor payments on a weekly basis via check, electronic transfer, or other methods, ensuring timely disbursement.

Vendor Management

• Maintain accurate vendor records and respond to inquiries related to invoices, payment status, and reconciliations.

Expense Reporting

• Review and process employee expense reports, ensuring compliance with company policies and accurate recording.

Account Reconciliation

• Reconcile accounts payable transactions and resolve discrepancies with vendors and internal teams.

Month-End Close Support

• Assist with month-end activities including reconciliations, accruals, and journal entries.

Compliance & Controls

• Ensure adherence to internal controls, accounting standards, and company policies.

Reporting & Analysis

• Generate accounts payable reports, including aging, payment trends, and other key metrics.

Process Improvement

• Identify opportunities to improve workflows, increase efficiency, and reduce manual processes.

Requirements:
• 2+ years of experience in accounts payable, accounting, or related roles.
(Candidates with relevant experience in procurement, operations, or administrative roles are also encouraged to apply.)
• Experience working with accounting software and ERP systems (NetSuite or similar preferred).
• Strong attention to detail and high accuracy in data entry and processing.
• Excellent communication and interpersonal skills.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Strong collaboration skills and ability to work cross-functionally.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Interest in food, cooking, or the culinary industry is a plus.