Accounts Payable Specialist | Nairobi

Position Summary:

We are seeking an Accounts Payable Specialist to ensure that the company meets its financial obligations to vendors in a timely and efficient manner. Your role will include ensuring the accuracy of the A/P ledgers, processing suppliers, preparing supplier payments, dealing with queries effectively and efficiently, and maintaining compliance with processes and procedures.

· Correct and Consistent coding – consistency is key

· Filing of payments and backup – filing must be kept current

· Vendor/Company Reconciliations – statements from vendors should be used to make sure our records match theirs. If they don’t match, the error needs to be found, both parties must agree and the problem must be fixed with an acknowledgment in writing (form of an email or updated statement).

Position Responsibilities

· Data Entry – Processing of invoices without errors

· Reconciliation of purchase invoices with purchase orders

· Resolve payment issues and answer payment questions from company vendors

· Prepare payments to suppliers in line with the payment timetable

· Lease/loan payments – recurring payments to be made in accordance with underlying documents.

· Operations recurring payments – monthly payments for rent, phones, internet, and other services

· Operations invoiced payments – irregular payments for invoiced items (non-linguistic vendors)

· Employee Reimbursements

· Government Agencies & Taxation Authorities

· Manage our vendor data (names, addresses, etc.), validate and get approval for new accounts (translators)

· Notify vendors of payments and contact payees regarding payment issues

· Help with our month-end processes: prepayments, accruals, bank reconciliations

· Analysis of the supplier aging balance and accrued expenses (FNP)

· Recording and follow-up of cut-offs during the closing period

· Maintain an open line of communication with other departments, TPT offices and vendor’s AR departments – enabling the accounts payable process to flow efficiently

· Work as a team player within the accounting department and foster an environment of teamwork

· Special projects as assigned by management