Accounts Payable Specialist (Guadalajara, Jalisco)

The Accounts Payable Specialist maintains and controls the sub-ledger activity for accounts payable

through data entry and reconciliations. Includes analytical work and thorough review of vendor records.

Communicates across departments within the organization to ensure accurate and timely payments and

reconciliations.

Duties and Responsibilities

• Day-to-Day AP Functions
• Review all invoices for appropriate documentation and approval prior to payment
• Codes such items as invoices with correct codes conforming to standard procedures to ensure proper entry into the financial system
• Prepares batch check runs, wires, online payments, and other ACH transactions
• Prioritize invoices according to terms
• Process payment requests outside of regular batch runs
• Respond to vendor inquiries
• Convert purchase orders to vendor invoices, matching up appropriate documentation
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting principles

Recurring Projects and Processes

• 1099 maintenance and filings
• Vendor record maintenance
• Investigates and resolves problems associated with the processing of invoices and purchase orders
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolutions of discrepancies to appropriate persons
• Reconcile vendor statements, research and correct discrepancies
• Assist in month and quarter end closing
• Special projects as needed
• Effectively communicate information and respond to questions/suggestions from various levels within the company
• Additional duties and responsibilities may be assigned based on business needs

Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

.

• 3+ years of accounts payable experience or training within an accounting function/department, preferably in a manufacturing environment; or equivalent combination of experience and education
• Must have a proven track record in ability to handle and prioritizing multiple tasks and meeting all deadlines
• Must have strong communication skills and the ability to multitask
• Strong quantitative and organizational skills are required
• Must possess the ability to interact effectively with business partners and all levels of management
• Strong attention to detail is critical, as well as the ability to maintain high standards of accuracy and compliance assurance
• Computer Skills: Proficiency in Microsoft Office, data analysis, Google Apps, and QuickBooks
• Language Skills: Must be able to effectively communicate in English, both verbally and written
• Math Skills: Possess basic mathematical skills: addition, subtraction, multiplication and division
• Travel Requirements: Occasional travel required between buildings and sites

Benefits:
• Christmas Bonus: 30 days, to be paid in December.
• Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
• Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
• Dental Insurance: Always smile with confidence!
• Life Insurance: (Death and MXN Disability)
• Vacation Days: 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + 3 floating holidays in addition to the 7 official holidays in Mexico.
• Cell Phone Reimbursement & Transportation Subsidy.
• Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work. Multicultural Exposure: Work with operations within Mexico and United States.
• MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
• Exclusive Discounts: Benefits with different companies for being part of MezTal.
• Academic Agreements: Access to national universities and language schools.