Accounts Payable Specialist (Freelance Assignment)

Why we are here

Tony’s Chocolonely is committed to ending exploitation in cocoa. We are an impact company that makes chocolate, not a chocolate company that makes impact. With incredibly tasty chocolate, we lead by example, demonstrating that ethical practices and success can go hand in hand. Through Tony's Open Chain (TOC), mission allies like Albert Heijn, Ben & Jerry's, Jokolade, and Aldi have embraced a fairer, more transparent supply chain for their chocolate too.

What you will do

We’re looking for an Accounts Payable Specialist to join our Finance team in Amsterdam and take ownership of the procure‑to‑pay (P2P) process across our Benelux markets. Your main goal is to ensure timely and accurate processing of supplier invoices and payments, maintain strong vendor relationships, and support reliable cash‑flow management and month‑end close activities.

You will work in a dynamic retail environment with multiple vendor setups, varying purchase order flows, and occasional complexity in invoice matching or payment terms. You are eager to navigate this landscape, understand how operations and supply chain dynamics influence AP, and gradually take more ownership in developing clear expectations, processes, and solutions.

You’ll support improvements across the AP process, helping reduce manual work, strengthen compliance, and improve overall financial accuracy. You will collaborate closely with supply chain, business control, financial control, procurement, operations and finance colleagues across markets and be part of a global Finance team of Procure‑to‑Pay specialists. You will report to the Financial Control Manager P2P, based in Amsterdam.

All wrapped up

• You help maintain complete and accurate vendor data, ensure correct invoice processing, and contribute to a smooth procure‑to‑pay process.

• Maintain accurate vendor master data in our ERP and related systems (we use Microsoft Dynamics Business Central).

• Ensure timely and accurate processing of purchase invoices, including correct coding, matching, and approval workflow management.

• Process payment runs in accordance with internal policies and agreed terms, safeguarding cash flow and vendor trust.

• Proactively resolve invoice discrepancies, unmatched purchase orders, and vendor queries.

• Identify and resolve unapplied or mismatched payments.

• Support monthly AP reconciliations and ensure clean subledger-to-ledger alignment.

• Keep documentation complete and audit ready for internal and external audits.

• Contribute ideas and support extensively to P2P process improvement projects, including automation initiatives and the standardization of policies and controls.

• Prepare AP aging overviews and support periodic analysis of payment performance.