Accounts Payable Specialist

AP Specialist

Schedule: Full-time, 5 days per week in office
Department: Accounting
Reports To: AP Manager

ABOUT THE COMPANY

The 1916 Company is the world’s leading destination and global community for collectible luxury watches and fine jewelry. Comprising more than 20 boutiques and Collector’s Lounges in important watch markets worldwide, The 1916 Company brings together the legacies of WatchBox, Govberg Jewelers, Radcliffe Jewelers, and Hyde Park Jewelers to offer a curated selection of timepieces and fine jewelry – both new and pre-owned – by the most respected brands, a dynamic media platform, and the support of trusted client advisors. The 1916 Company’s vibrant community extends from coast to coast and around the world. 

Overview

The 1916 Company is looking to add to our team in the Bala Cynwyd, PA location. We are seeking a detail-oriented Accounts Payable Specialist to join our growing accounting team. This role supports a high-volume, fast-paced accounts payable environment and is responsible for processing invoices, managing approvals, maintaining vendor records, and ensuring timely and accurate payments. The position works closely with buyers, vendors, and internal departments to track vendor deposits, front money, and high-value inventory payments while maintaining strong vendor relationships.

DUTIES

Review and manage AP inbox and route invoices for approval

Enter approved invoices and payments into NetSuite and Ramp

Maintain vendor records and ensure accurate coding and documentation

Process ACH, wire, and credit card transactions

Follow up on outstanding approvals and missing documentation

Perform vendor statement reconciliations and resolve discrepancies

Track front money and vendor prepayments in coordination with buyers

Maintain accurate records of deposits, credits, and vendor balances

Ensure monthly vendor bills (utilities, insurance, etc.) are recorded Assist Manager with full cycle Accounts Payable

Daily data entry of vendor bills and expense reports

Assist with monthly reconciliations of vendor accounts

Assist in properly applying vendor payments made via ACH, Wire and credit card on a timely basis 

Ensure expenses are properly coded to the correct general ledger account 

Communicate daily with department heads for vendor invoice approval and information.

Administrative duties as assigned- such as filing and scanning of paperwork on a daily basis.

REQUIRED 

3+ years of Accounts Payable experience

Experience in a high-volume AP environment

Strong attention to detail and organizational skills

Ability to manage multiple priorities in a fast-paced setting

NetSuite experience preferred

Ramp Experience a plus

Proficiency in Microsoft Excel (Pivot tables, VLOOKUP etc.)

Excellent written and verbal communication skills

Reliable Transportation

Work additional hours as needed

Associates degree or College degree desirable