Accounts Payable Specialist
Confidential
Posted: March 9, 2026
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Quick Summary
We are seeking a highly organized and proactive Accounts Payable Specialist to join our team in Bala Cynwyd, PA. The ideal candidate will have excellent organizational skills and be able to manage multiple tasks and deadlines in a fast-paced office environment.
Required Skills
Job Description
Schedule: Full-time, 5 days per week in office
Department: Accounting/Finance
Reports To: Accounts Payable Manager
ABOUT THE COMPANY
About Us: The 1916 Company is a premier luxury watch, fine jewelry, and diamond company with boutiques in Philadelphia, Baltimore, Delaware, Denver, Scottsdale, Newport Beach and Manhattan Beach, California, and Collector's Lounges in major US cities and around the world.
At The 1916 Company we are committed to delivering exceptional client experiences and supporting our teams with excellence and precision. We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support across our luxury retail initiatives.
Overview
The 1916 Company is looking to add to our team in either the Bala Cynwyd, PA or Pikesville MD location. We are seeking a detail-oriented Accounts Payable Specialist to join our growing accounting team. This role supports a high-volume, fast-paced accounts payable environment and is responsible for processing invoices, managing approvals, maintaining vendor records, and ensuring timely and accurate payments. The position works closely with buyers, vendors, and internal departments to track vendor deposits, front money, and high-value inventory payments while maintaining strong vendor relationships.
DUTIES
Review and manage AP inbox and route invoices for approval
Enter approved invoices and payments into NetSuite and Ramp
Maintain vendor records and ensure accurate coding and documentation
Process ACH, wire, and credit card transactions
Follow up on outstanding approvals and missing documentation
Perform vendor statement reconciliations and resolve discrepancies
Track front money and vendor prepayments in coordination with buyers
Maintain accurate records of deposits, credits, and vendor balances
Ensure monthly vendor bills (utilities, insurance, etc.) are recorded Assist Manager with full cycle Accounts Payable
Daily data entry of vendor bills and expense reports
Assist with monthly reconciliations of vendor accounts
Assist in properly applying vendor payments made via ACH, Wire and credit card on a timely basis
Ensure expenses are properly coded to the correct general ledger account
Communicate daily with department heads for vendor invoice approval and information.
Administrative duties as assigned- such as filing and scanning of paperwork on a daily basis.
REQUIRED
3+ years of Accounts Payable experience
Experience in a high-volume AP environment
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced setting
NetSuite experience preferred
Ramp Experience a plus
Proficiency in Microsoft Excel (Pivot tables, VLOOKUP etc.)
Excellent written and verbal communication skills
Reliable Transportation
Work additional hours as needed
Associates degree or College degree desirable