Accounts Payable/Receivable Clerk

Accounts Payable/Receivable Clerk

Department: Administration

Job Description

FLSA Status: Non-Exempt, Hourly

December 2025

BASIC FUNCTION– Supports the finance and office operations by processing vendor invoices, issuing payments, posting member payments, and maintaining accurate financial records. In addition, the position provides general administrative support and member assistance by answering calls, responding to inquiries, and directing members or vendors to the appropriate staff. This role helps ensure timely, accurate financial processing while supporting smooth daily office operations.

DUTIES AND RESPONSIBILITIES

Serves Members by providing services requested, answering questions, and helping.

Assist in maintaining a safe working and living environment for employees, members, and the general public by adhering to policies, procedures, and regulations.

Ensures the present and future accomplishments of departmental and organizational goals by assisting the Accounting Manager in developing the competencies, teamwork, and professionalism of departmental staff.

Record all financial transactions accurately and efficiently in NISC software.

Assist with preparing financial reports, including balance sheets, income statements, and cash flow statements, to provide insight into the cooperative’s financial performance.

Assists in the preparation of budgets and financial forecasts to support strategic planning and decision making.

Ensure compliance with relevant regulations and cooperative policies, including tax requirements and financial reporting standards.

Assists in the audit processes as required.

Supports the work of the Accounting Manager by serving as a backup and process improvement guide across multiple cycles, including but not limited to:

Accounts payable (bill entry and reconciliation)

Accounts receivable (Invoicing)

Expense Reporting

Customer and vendor inquiries concerning account balances and open transactions.

Benefits Reconciliation.

Prepare and post Journal Entries.

Helps members and the general public by answering and routing incoming telephone calls. Assist members with problems, issues, or complaints they may have.

Assists in the handling of membership, internet, and security light applications by maintaining accurate files on each member.

Keep records of service orders, member consumer records, deposits, membership fees, or other member-related tasks in Vault.

Assist with data entry, scanning, filing, and basic bookkeeping tasks.

Prepare, organize, and maintain files, and documents.

Required to maintain confidentiality.

In addition, other responsibilities may be assigned to perform other duties from time to time.

Note: This job description lists major responsibilities. They are not intended to cover every aspect of the position. The scope and duties of a given position may change or be temporarily altered based on the business need of the Cooperative. The basic requirement of every position is to perform all tasks safely and as assigned by the respective supervisor.

QUALIFICATIONS

High School Diploma

Associates degree, ideally in business administration or accounting preferred but not required.

Two years of previous bookkeeper or accounting experience required.

Strong knowledge of accounting principles and practices.

Experience with balance sheet reconciliation.

Knowledge of Computer Operations: Microsoft Outlook, Microsoft Office, and Microsoft Excel.

Strong Customer Service skills required.

Strong attention to detail and accuracy in financial record-keeping and analysis.

Ability to analyze financial data and generate meaningful insights.

Advanced proficiency in Microsoft Excel is required.

Must be detail oriented.

Excellent communication skills, both verbal and written, with the ability to effectively communicate financial information.

Full-cycle accounting skills.

Demonstrates problem solving, data analysis and critical thinking skills.

WORK BEHAVIOR

Must have a positive attitude.

Strong organizational skills and the ability to manage multiple tasks and priorities effectively.

Collaborative attitude and willingness to work as a part of a team in a cooperative environment,

Commitment to ethical conduct and integrity in financial management.

Possess good interpersonal skills including the ability to maintain a harmonious working relationship with all Cooperative employees.

Must maintain strict confidentiality in the performance of duties.

WORKING CONDITIONS

Good physical condition: Sitting (75%), Standing/walking (25%), bending, lifting (10lbs. minimum)

Common and complex eye, hand, and finger dexterity required.

Effective time management is essential. Must be able to handle multiple tasks with varying timelines and changing priorities.

On call during emergencies

Occasional Travel for training

REPORTING RELATIONSHIPS

Reports to:

(1) Manager of Accounting