Accounts Payable & Receivable Administrator

POSITION SUMMARY

Egan Landscape Group offers competitive compensation, strong benefits, ongoing training, and opportunities for growth within a values-driven organization.

This position is for an Accounts Payable & Receivable Administrator working in our Plymouth, MA location. The Accounts Payable & Receivable Administrator is responsible for the accurate, timely, and efficient management of both accounts receivable and accounts payable functions. This role plays a critical part in supporting cash flow, maintaining financial accuracy, and ensuring vendor and client accounts are properly managed.

Responsibilities include preparing and distributing invoices, applying and reconciling payments, processing vendor invoices, scheduling payments, maintaining accurate records, assisting with reporting, and resolving discrepancies. The ideal candidate is detail-oriented, organized, and experienced in managing transactional accounting functions within a fast-paced, project-based environment.

This role supports the Finance Coordinator and collaborates with the Finance Associate and administrative team to ensure strong financial operations across the company.

ABOUT THE COMPANY

Egan Landscape Group is a premier landscaping company dedicated to excellence in design, construction, maintenance, and horticulture. The company emphasizes a commitment to high-quality results, client satisfaction, and positive community impact. Guided by its RELIANT core values, Egan Landscape Group prioritizes reliability, professionalism, and sustainability in all its operations, ensuring exceptional service and consistent workflow across both field and administrative teams.

OBJECTIVES / RESPONSIBILITIES

Accounts Receivable Responsibilities

Prepare and distribute invoices ensuring accurate billing.

Apply and reconcile customer payments.

Maintain organized and accurate customer accounts.

Follow up on outstanding balances and communicate professionally regarding collections.

Generate AR reports and support aging reviews.

Verify billing details including job codes, quantities, pricing, and contract terms.

Collaborate with account managers and project managers to resolve billing discrepancies.

Accounts Payable Responsibilities

Review and verify vendor invoices for accuracy and proper coding.

Process accounts payable and schedule payments according to terms.

Maintain accurate vendor records and documentation.

Reconcile vendor statements and resolve discrepancies.

Assist with month-end and year-end close support related to payables.

General Financial Support

Assist with reporting related to receivables, payables, and cash flow.

Maintain organized and accurate digital and paper financial records.

Ensure compliance with company policies, internal controls, and accounting best practices.

Assist with audits or financial reviews as requested.

Collaborate with the Office Manager, Finance Coordinator, Finance Associate, and other departments to support accurate financial records and reporting.

Uphold confidentiality and integrity of financial information at all times.

COMPETENCIES / REQUIRED SKILLS

Strong attention to detail and accuracy in billing, reporting, data entry, and reconciliations.

Proficiency in QuickBooks Online required.

Experience with Aspire, HubSpot, and Google Workspace (Sheets, Docs, Gmail) preferred.

Ability to manage both AR and AP workflows efficiently.

Strong organizational skills with the ability to prioritize and meet deadlines.

Professional communication skills for handling vendor and client interactions.

Understanding of basic accounting principles and best practices.

Ability to work independently while collaborating effectively with internal teams.

High level of integrity, reliability, and confidentiality.

EDUCATION AND EXPERIENCE

Minimum of 2 years of experience in accounts payable, accounts receivable, bookkeeping, or related finance roles.

Demonstrated experience managing both AR and AP functions preferred.

Experience using QuickBooks Online required; Aspire and HubSpot preferred.

Strong proficiency with Google Sheets and other Google Workspace tools.

Prior experience in construction, landscaping, or project-based billing preferred but not required.

Proven ability to manage multiple financial tasks with strong follow-through.

Excellent written and verbal communication skills.

COMPENSATION & BENEFITS

Egan Landscape Group offers a competitive compensation package designed to support our team members both professionally and personally:

Bonus Program

401(k) with up to 4% Company Match

Health Insurance (50% Employer Contribution)

100% Employer-Paid Dental, Vision, and Accident Insurance

Life Insurance

PTO

Tuition Reimbursement

Paid Training and Professional Development Opportunities

PHYSICAL REQUIREMENTS

Ability to work at a computer for extended periods.

Ability to lift up to 20 pounds occasionally (files, office supplies).

Clear communication abilities via phone, email, and in-person interactions.

Ability to maintain focus and accuracy in a busy office environment.

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Egan Landscape Group recognizes that a diverse staff reflective of our community is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.