Accounts Payable Officer

Navitas is a leading global education provider that has helped generations of learners transform their lives through education. Working in our Corporate Sydney office you’ll be part of a team supporting Navitas’ portfolio of colleges, campuses, and offices. Employing 5,000 staff, we create life-changing opportunities for students to learn by delivering an extensive range of educational services to over 60,000 aspirational students across our global network each year.

So working in our Accounts Payable team means you’ll become part of a dedicated community that extends beyond the classroom, encompassing a wide range of professions.

Our global footprint offers you the chance to connect with people from around the world.

We'd like to hear from you! 

We require an Accounts Payable Officer to join our team for a 12-month contract role, covering maternity leave.

The Accounts Payable Officer manages the end-to-end processing of invoices and expenses for allocated business units, ensuring accuracy, compliance, and responsive support to suppliers and internal teams.

Reporting to the Accounts Payable Team Leader, you will be responsible for:

• Performing end-to-end processing for assigned business units, including purchase order matching, manual data entry, approval workflow management, and weekly payment runs.
• Ensuring timely and accurate processing of invoices, refunds, commissions and homestay transactions.
• Managing invoice exceptions, disputes, and issue resolution across business units.
• Responding to external and internal stakeholder queries in a timely and professional manner.
• Reviewing payables aging reports and following up on outstanding items.
• Assisting with the AP Service Desk as required.
• Conducting supplier statement reconciliations.
• Assisting with processing requirements for other business units during periods of leave or high workload.
• Ensuring compliance with company policies, financial controls, and audit requirements.
• Supporting continuous improvement initiatives within the AP function, including workflow efficiency and system enhancements.
• Maintaining up-to-date procedures manuals for allocated business units.
• Ad hoc tasks as determined by the Accounts Payable Team Leader

Essential Skills, Knowledge, and Experience

• Demonstrated experience in end-to-end accounts payable processing.
• Working knowledge of ERP systems.
• Familiarity with banking platforms and payment processes.
• High level of accuracy and strong attention to detail.
• Collaborative team player, with flexibility to take on varied tasks and a willingness to learn and assist others.
• Strong communication skills.
• Ability to work independently and exercise initiative when required.
• Commitment to integrity, professionalism and ethical conduct in financial operations.

Desirable Skills

• Experience with Oracle ERP system preferred.
• Familiarity with Inspyrus or other invoice automation tools.
• Experience with HSBC and/or Citibank banking platforms.

What we can offer 

• We offer careers across our global operations.
• We care for you. We offer a range of employee benefits, support to help you be your best, and flexibility, to help us all thrive.
• Navitas is where work has meaning. Our impact is far-reaching – we create lasting legacies for students and communities.
• 2 days a year volunteer leave for causes you are passionate about.
• Hybrid working arrangements for work-life balance.

Diversity Equity and Inclusion 

• At Navitas we promote and embrace an inclusive and diverse workforce. We believe equality, flexibility, and diversity deliver a rich collaborative environment. We strive to ensure that all our staff – no matter where they are from or who they are – feel safe, supported, and given opportunities to thrive.
• We encourage applications from candidates with disabilities, of all ages and genders, First Nations and Indigenous peoples, and people of diverse community groups. 

How to Apply

Applicants are assessed upon receipt, so you are encouraged to apply now. To view other opportunities, please visit navitas.com/careers 

All applicants must have full working rights within Australia to be considered. Successful candidates depending on their role may be, required to provide a Working with Children Check and undergo a Police Check.