Accounts Payable Clerk

About Waste Logic

We have 30+ years of experience in managing waste and recycling services for businesses throughout Canada. WLI has developed a strong working relationship with over 150 service providers in the solid waste and recycling industry. Waste Logic assists clients to help create their own plans for sustainability, through levers such as waste diversion, new innovations, or employee culture. Throughout our phased process, we provide clients with expertise, tools, and data driven analytics to improve their sustainability efforts. 

Our Culture

Waste Logic is Great Place to Work Certified. At Waste Logic, we believe that creating a supportive, empowering, and collaborative environment isn’t just good for people; it’s good for business. Our people are the driving force behind everything we do, and this certification affirms that we’re on the right track when it comes to cultivating a culture where individuals feel valued, heard, and motivated to do their best work.

We are a team that is passionate about the work that we do and the clients we partner with. We consider our employees with their individual skills and talents to be integral to our business, which helps to foster our culture of innovation, accountability, and passion. Our employees have a voice and are directly involved in the success of our company. Waste Logic is an equal opportunity employer.

Job Overview
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. This role requires proficiency in various accounting software and systems, including Workday, QuickBooks, ADP, Kronos, Sage, PeopleSoft, Ceridian, and UltiPro. The Accounts Payable Clerk will play a crucial role in supporting overall financial operations through precise bookkeeping, account reconciliation, and data entry.

Responsibilities

Create and review payment remittances for accuracy before sending them for approval.

Enter payment details into the bank for approval for all PDS payments.

Create and upload the Visa upload file to process credit card payments in the Visa portal.

Apply payments on vendor portals to keep records updated.

Ensure all vendor payments and payment remittances are sent to the vendors in a timely manner.

Monitor accounts to prevent suspensions and resolve any issues if they occur.

Resolve any payment issues or discrepancies that arise. Ensure that any awaiting credits from vendors are received and applied correctly.

Build and maintain positive relationships with vendors.

Reconcile vendor statements to ensure that all payments and outstanding balances are accurate.

Other – corporate expenses, visa portal reconciliation, add new vendors in the accounting system as needed. Ad-hoc reporting and tasks as and when needed.

Requirements

Proven experience with accounting software such as Workday, QuickBooks, Sage, PeopleSoft, Ceridian, or UltiPro

Strong knowledge of accounts payable procedures and account reconciliation techniques

Experience with HRIS systems like ADP, Kronos, or Ceridian is preferred

Familiarity with accounts receivable processes and payroll systems (e.g., UltiPro) is a plus

Excellent data entry skills with high attention to detail and accuracy

Strong analysis skills to interpret financial data effectively

Ability to work independently and collaboratively within a team environment

Prior experience in bookkeeping or human resources functions is advantageous

Effective communication skills to liaise with vendors and internal departments

Job Type: Full-time

Benefits:

Dental care

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

RRSP match

Work Location: In person